About this job

We are recruiting a Programme/Project Controller for Sapienza to work on our Customers Site ESTEC in Noordwijk, The Netherlands. Providing support in the Industry, Procurement and Legal Services Directorate of ESA.

Responsibilities

• As programme/project controller, you will:
  • be required to interface with colleagues in IPL-IPS as well as with D/TEC, the Finance and Procurement Departments
  • report to the Project Controller in charge of all New Member States Industry Incentive Schemes, Associate Member scheme and Plan for the European Cooperating States and report to the Head of the Section in IPL with the responsibility for New and Cooperating States

• Support to the planning, preparation, execution and follow-up of projects/programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:
  • Assisting in preparing, developing and maintaining programme level plans
  • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans, using local tools as applicable
  • Monitoring of the implementation of the programmes and activities, as appropriate, and preparation of related reports and provision of management information as required
  • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications

• In the field of resources (i.e. financial and manpower) for programme/project(s):
  • Assisting in the preparation of long-term, medium-term and in-year resource plans
  • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports
  • Reviewing/checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts
  • Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required

• In the field of procurements and execution of contracts:
  • Support for the preparation and follow-up of the Agency’s tender actions
  • Support the proposal evaluations as an expert for the price and schedule verification and analysis
  • Support for the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s)
  • Contributing to the elaboration, consolidation of related procurement work plans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles
  • Ensuring that the above plans are properly inserted in the appropriate management tools
  • Following-up of the progress of the procurement actions and contracts, and keeping track of the status and maintaining the current actual and forecasting in the appropriate ESA tools
  • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information
  • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing
  • Supporting industrial invoicing process and payment verification and control
  • Supporting programme inventory and export control activities, maintain relevant inventory databases

• In the field of programme industrial return:
  • Initiation and coordination of the periodic updating of the relevant Industrial Return database to reflect the current commitments status and the industrial policy forecast for planned activities
  • Verification of coherence with ESA corporate Industrial Return data
  • Maintenance of list of specific compensation or improvement measures and follow-up the implementation
  • Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures

• Support to programme/project level risk management
• Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and the concerned customers when relevant
• Operation of the associated management information tools and system databases
• Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents
• Support the execution of the directorate’s Risk Management process

Profile

• Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration
• 4 years of experience of project or financial control
• Knowledge of ESA administrative and financial processes is an advantage
• Highly proficient in planning and project control tools, office automation software and databases, such as MS Office (including Excel) and SAP
• Good knowledge of Tableau is considered an asset
• Excellent planning and organisation skills and attention to detail
• Good communication skills
• Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule
• Fluent in the English language (spoken and written). Knowledge of another ESA member-state language is an asset

Contact:

Candidates must be eligible to work in the EU

Please send your CV (in English) as soon as possible, but no later than 01/12/2020 to jobs@sapienzaconsulting.com

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