Admin Assistant (NATO-NCIA)

Mons, Belgium, Sapienza Consulting [AAS- C002037 ]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Sapienza Consulting, a tpgroup company, is recruiting an Admin Assistant to join NATO – NCIA in Mons, Wallonia, Belgium.


  • Provide administrative support ensuring good office management for the efficient daily operation of the Front Office
  • Support staff with training requests and training planning
  • Assist in quality control of documents and briefings
  • Organise meetings, write correspondence/memorandums/reports and prepare briefings as required
  • Assist staff members with in/out-processing
  • Raise ITSM tickets for account creation/closure or IT equipment
  • Enter relevant information in EBA along with supporting documentation
  • This includes purchase orders and requisitions
  • Assist in determining, controlling and maintaining the daily information flow, including e-mail traffic within NDWC
  • Initiate follow-up actions as appropriate
  • Assist in ensuring that correspondence and documents are prepared in accordance with the Agency’s official document formatting guidelines and language is corrected where necessary
  • Assist in maintenance of NDWC portal
  • Assist staff in following procedures in accordance with NATO and Agency directives
  • Liaise with staff of the Agency and external stakeholders on issues relating to the organisational element
  • Keep a track record of internal IT requirements and assets
  • When required deputises higher grade staff


  • Required Security Clearance: NATO Secret
  • We are looking for a candidate who holds a Vocational training at a higher administrative level in a relevant discipline or equivalent combination of qualifications and experience
  • In addition to at least 3 years progressively responsible administrative jobs
  • You will be required to demonstrate skills in use of office automation packages, particularly Microsoft applications, and experience in maintaining an established web page or web portal on SharePoint
  • Knowledge of Agency tools (EBA, Tasker Tracker, SharePoint) and processes
  • Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment
  • Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff
  • Excellent command of spoken and written English, with ability to communicate effectively orally and in writing
  • French language would be an advantage
  • Recent experience of working in an international environment comprising both military and civilian elements

If you are interested in applying then please click apply and one of the recruitment teams will be in touch.

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