Finance – Chief General Ledger (NATO-NCIA)

Brussels, Belgium, Sapienza Consulting [C002345]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Sapienza Consulting is recruiting a Finance – Chief General Ledger to join NATO – NCIA in Brussels, Belgium.


Under the direction of the Senior Administrator, the incumbent will perform duties such as the following:

  • Maintains proper accounting balances/records for assets and inventory, such as correct entries in the GL, and supporting files for GL transactions/journals
  • Assist on maintaining accurate accounting of the NCIA assets (CIS and Non-CIS) in accordance with the NATO Accounting Framework – adapted International Public Sector Accounting Standards (IPSAS) – and NCI Agency Accounting policies
  • Assisting in the development of, and implementing policies and procedures (e.g. Standard Operating Procedures) which relate to all General Ledger (GL) and statutory accounting related matters within the Agency
  • Monitors/oversees GL transactions and processes and reports to the Senior Administrator (General Ledger)
  • Contribute to the timely preparation and reconciliation of trial balances required to produce financial statements and/or other financial reports
  • Support the NCI Agency’s GL activities, including providing advice on policy and procedures to staff both inside and outside the Section, in coordination with the GL Senior Administrator
  • Maintains and schedules relevant accounting processes in the applicable financial system; Support to the day-to-day GL process when needed, and the preparation of journals/accounting entries at GL level within the applicable running finance system(s)
  • Provide input and coordinate the Agency’s accounting activities in accordance with the NATO Accounting Framework – adapted International Public Sector Accounting Standards (IPSAS) – and NCI Agency Accounting policies
  • Maintain accurate, up-to date GL journals and ensure timely processing of GL transactions/journals and monitoring of back-log
  • Identify and implement opportunities for process improvement within GL section
  • Liaise with the Human Resources to process payroll transactions and updating the appropriate financial accounts in accordance with the NATO Civilian Personnel Regulations (CPR’s), NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance
  • Supports payroll data load in the applicable financial system and resolution of issues related to that on a monthly basis
  • Support maintenance of proper accounting balances/records, such as correct entries in the GL, and supporting files for GL transactions/journals, including safeguarding of proper Duties & Role: documentation and justifications of sub-ledger entries
  • Maintains Master Data with CoA and relevant set-up items within applicable financial system; prepare detailed reports and periodic reconciliations/account analysis for all sub-ledgers accounting transactions that are posted and accounted for within the applicable finance systems and that these reports aggregate into the trial balances
  • Contribute to drafting Standard Operating Procedures (SOPs) and other documentation, as needed, for periodic closure activities within the financial system ensure timely closure of the relevant sub-ledgers
  • As assigned, contribute to the preparation of the Agency’s Annual (and Interim) Financial Statements for review and comments by senior management and support preparation of responses to IBAN (External Auditor) enquiries on the Financial Statements
  • Act as GL SME (Subject Matter Expert) on matters related to system(s) implementation and support audit field work performed by IBAN with responses to queries raised during the audit; – Contributes to resolution of accounting related issues from the system perspective in the applicable financial system Contributes to the reconciliation process between Financial Modules and Project Accounting Modules
  • Represent, as required, the Finance Directorate at Agency or external meetings/working groups etc
  • Deputize for higher grade staff, if required
  • Performs other duties as may be required


  • NATO Secret Security clearance
  • Vocational training at higher level in a relevant discipline (such as finance/accounts payables, accounting, banking or treasury), with 4 years post-related experience
  • Or a secondary educational qualification with 6 years post-related experience
  • Current GL management experience
  • The ability to develop and maintain financial data and contribute to financial statement preparation
  • Experience in the use of Oracle Financial Modules
  • Knowledge of International Public Sector Accounting Standards (IPSAS)
  • Experience in finance shared services


Desirable Experience and Education:

  • Knowledge of NATO Financial Regulations
  • Use of Oracle Project Accounting Module
  • Recognised professional accounting certification/qualification
  • Public sector experience

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