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Head Staff Management Office (NATO NCIA)

Mons, Belgium, Sapienza Consulting [AAS4937 ]

Field(s) of expertise
Business Administration and Finance
Job type
Contract
Education
BachelorMaster
Deadline
Closed

About this job

Sapienza Consulting is recruiting a Head Staff Management Office to work at NATO NCIA in Mons, Belgium.

Responsibilities

Under direction of Deputy Service Line Chief, but largely under own initiative, incumbent will be responsible for following duties:

  • Management, in coordination with Service Line Senior Management team, of civilian, military and Interim Workforce Capacity (IWC) manpower:
    • all Human Resources (HR) related processes and procedures are followed,
    • all HR related artefacts are complete and correct,
    • Service Line HR database is up-to-date, complete and correct
  • Management of recruitment and release process for civilian, military, temps, interns, consultants and interim workforce capacity (IWC) workforce
  • Seamless on-boarding and off-boarding of service line workforce
  • Management of Peacetime Establishment (PE) Post life-cycle, and work capacity within service line
  • Management of activities required for submission of recruitment requests and tracking follow on activities, requiring close coordination with Agency HR department
  • Identification of skillset shortfalls and future staff skillset requirements for benefit of service line, Agency and NATO
  • Support to service line resource allocation to projects and services and conflict resolution management, enabling Deputy Service Line Chief to make informed decisions
  • Management of the service line workspace and facilities
  • Management of the service line training
  • Management of the service line Performance Management activities
  • Management of the service line staff information
  • Management of the service line CISPOCs related activities
  • Management of service line staff-related documents, publications, forms and other required deliverables
  • Creation and improvement of HR related Reports and/or Presentations to NSII Service Line Chief, Agency Senior Management and/or external Agency stakeholder
  • Development, implementation and management of the HR-related administrative processes
  • Implementation and monitoring of the agency health & safety regulation
  • Act as nominated Person In Confidence (PIC) for the service line
  • Support to service line internal instructions creation and release
  • Periodic training to service line staff on HR related policy, processes, and procedures
  • Development and improvement of Staff Management Information portal
  • Performance and development of Staff Management Office, ensuring team:
    • have clear, defined and measurable goals and objectives;
    • are clear on their responsibilities and accountabilities and have up to date role descriptions;
    • utilizes the available development opportunities;
    • receive and give regular feedback on performance;
    • – achievement of Staff Management Office related Key Performance Indicators (PKIs)
  • Acts as Service Line Point of contract for all HR related matter for agency internal and external stakeholder
  • Acts as NSII Deputy Fund Manager related to NSII Admin Travel and Training

Profile

  • Required Security Clearance: NATO Secret
  • Master of Science degree or equivalent in related discipline, or equivalent combination of appropriate national qualifications and experience of interest to Agency
  • Extensive experience (at least 5 years) of working in Human Resource / Staff Management (HR / SM) environment
  • Extensive experience in areas such as recruitment, manpower analysis and IWC management;
  • Prior experience within training management, covering areas such as training needs analysis and activities to ensure staff are trained appropriately
  • Prior experience of managing staff and indirect staff management
  • Prior experience of space management over multiple locations
  • Prior experience of managing / overseeing Performance Management
  • Proven ability to effectively communicate orally and in writing, with good briefing skills
  • Prior experience of working in an international environment comprising both military and civilians
  • Prior experience of designing, developing and implementing automated solutions for tracking Staff Management related data
  • Ability to Create, Review, Grade and concisely consolidate Job Descriptions

 

Desirable Experience and Education:

  • Knowledge of Oracle-based HR systems
  • Knowledge of Applicant Tracking Systems
  • Knowledge of Microsoft SharePoint
  • Knowledge of NATO Peacetime Establishment process
  • Knowledge of NCIA
  • General knowledge of NATO responsibilities and organization, including ACO and ACT

 

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