About this job

Sapienza Consulting, a Serco company, is recruiting a Secretary / Administrative Assistant for Sapienza to work on our Customers Site (ESA-ESTEC).

Sapienza has been a partner of ESA for almost 30 years, and we pride ourselves in supporting a wide range of missions including Galileo, MTG, Copernicus and ExoMars. Our team is international with activities across the U.K., the Netherlands, North Macedonia, Belgium, Luxembourg, France, Germany, Italy and Spain.

Responsibilities

• Support for JCB (TIA-Programme Board) as backup will be part of the responsibilities:
  – Review/formatting of documentation, publication of official documents and presentations, logistics coordination;
• Travel to support meetings in-person (min 4x per year);
• Maintain contact with broad number of internal and external stakeholders, i.a. coordinating actions with other secretaries of the Department/Division; Administrative and/or external counterparts
• Participating to TIA Events organisation
• Preparation and follow up of administrative, organisational and day-to-day matters;
• Analysing and prioritising incoming and outgoing correspondence;
• Preparation of staff missions and travel arrangements;
• Check for correct authorisation, substantiating documentation and adherence to Agency rules and practice;
• Support generating documents and textual and graphics presentations.

Profile

• Administrative assistant experience at executive level and in an international context;
• Strong knowledge of Microsoft365 and Teams; strong computer/IT skills;
• A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is advantageous;
• Knowledge of working methods in the space/telecommunications sector is advantageous;
• Having worked in a highly confidential environment.