About this job

Space Applications Services is a company based in the Brussels area (BE) that provides products and services for the space sector in many areas from Avionics, Robotics, Human Exploration, Science and Earth Observation.

The successful candidate will be based in our main office at Sint-Stevens-Woluwe (Brussels Area).The position is in the Administration Department (comprises of 9 persons).The candidate will collaborate on a daily basis with the Office Administrative Assistant.

Responsibilities

• Ensuring the good running of the office environment, i.e.: general tidiness, facility and device maintenance, office supplies stock and storage, safety and security compliances, cleaning crew workflow
• Coordinating smoothly the day-to-day operations, e.g.: glass board content, procurement flow, shipments, deliveries
• Supervising, monitoring and supporting the Office Administrative Assistant’s duties
• Preparing, maintaining and/or implementing office documents to the Company demanding standards, i.e.: forms, lists, manuals, proposal submissions, procedures
• Writing emails and letters with consistency, in an excellent level of English
• Taking care of travel arrangements for the Top Management (4 persons)
• Being the contact person for suppliers, such as the estate agency or the office suppliers
• Being responsible for the existing Intranet content in terms of regularity, flow and texts/pictures updates
• Contributing to the external image of the Company, including the branding items, business cards, etc.
• Implementing and monitoring Company Events
• Performing other relevant duties when needed.

Profile

• At least 5 years of proven experience as an office administrator, office assistant or relevant role
• Proficiency in computer software applications including Microsoft Office (Word, Excel, Outlook,…)
• A driving licence is highly recommended.

The successful candidate will have the following skills

• Excellent organisational skills
• Multi-tasker, flexible and stress resistant
• A keen eye for detail and ability to merge tasks
• Thinking out of the box and energetic nature
• Very good written and spoken English; Dutch or French as a native language will be considered as an asset.

What Do We Offer?

• Working in a growing company with Staff located in Belgium, Germany and the Netherlands
• A professional, pleasant atmosphere with motivated and passionate staff, where autonomy and initiatives are encouraged
• An interesting remuneration package.