Project Controller Support (ESA-ESTEC)

Noordwijk, , Sapienza Consulting [1372]

Field(s) of expertise
Business Administration and Finance Aerospace Engineering
Job type

About this job

We are recruiting a Project Controller for Sapienza to work on our Customers Site (ESA-ESTEC) supporting the Business Management & Adminstration. It is a part-time role (20 hours weekly).


  • Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of Cost–at– Completion (CAC) as relevant, manpower including support, etc. including:
    • Assisting in preparing, developing and maintaining programme level plans.
    • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable.
    • Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required.
    • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications.
  • In the field of resources (i.e. financial and manpower) for programme/project(s):
    • Assisting in the preparation of long-term, medium term and in-year resource plans
    • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports
    • Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with CaC of industrial contracts
    • Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required
  • In the field of procurements and execution of contracts:
    • Support to the preparation and follow-up of the Agency’s tender actions
    • Support to the proposal evaluations as expert for the price and schedule verification and analysis
    • Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system
    • Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles
    • Ensuring that above plans are properly inserted in the appropriate management tools
    • Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools
    • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information
    • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing
    • Supporting industrial invoicing process and payment verification and control
    • Supporting programme inventory and export control activities, maintain relevant inventory databases
  • In the field of programme industrial return:
    • Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities
    • Verification of coherence with ESA corporate Industrial Return data
    • Maintenance of list of specific compensation or improvement measures and follow-up the implementation
    • Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures
  • Support to programme/project level risk management
  • Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers when relevant
  • Operation of the associated management information tools and system databases
  • Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents
  • Support the execution of the directorate’s Risk Management process


  • Master’s Degree in Engineering/Administration or relevant
  • At least 04 years of relevant work experience
  • Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required.
  • Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel).
  • Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset.
  • Ability to rapidly understand and adapt to ESA specific context and environmentincluding ESA corporate IT applications. Past experience with ESA in relevant activities is an asset.
  • Proven experience in Configuration Management in Space Companies /
  • Adequate knowledge and understanding of the applicable ESA ConfigurationManagement requirements and standards such as MS-ESA-RQ-100, MS-ESARQ-108, ECSS-M40.
  • Good knowledge of the specific activities and/or organisation, of the applicableconfiguration management working procedures and support tool(s) are an asset.
  • Previous experiences in fields like Product Assurance, System Engineering andProduction Control are an asset.
  • Proven experience in documentation management.
  • Good knowledge of the specific activities and/or organisation, of the applicableconfiguration management working procedures and support tool(s) are an asset.
  • Experience in finance, budgeting and accounting
  • Experience in workforce management processes
  • Fluent in English; knowledge of another ESA member-state language is an asset


Candidates must be eligible to work in the EU

Please send your CV (in English) as soon as possible, but no later than 23/07/2020 to jobs@sapienzaconsulting.com


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