Principal Assistant (Operational Support) (NATO NCIA)

Mons, Belgium, Sapienza Consulting [AAS5089]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Sapienza Consulting is recruiting a Principal Assistant (Operational Support) to work at NATO NCIA in Mons, Belgium.


Under Head of Service Execution Planning and Management, incumbent will perform duties such as:

  • Provides direct staff-level support to Head Service Execution Planning and Management and Ops Centre Chief in relation to operational projects delivery
  • Exercising strict financial control during the execution stage of funds allocations ensuring compliance with NATO and Agency regulations, and guidance provided by the NCI Agency Financial Controller
  • Resource planning alignment with the HPMO, HSMO and Line Managers across Service Line
  • Providing analyses and producing management reports (for both internal and external use) regarding revenues, costs, variances from targets, productivity, and other aspects of management control
  • Assessing and certifying in-year affordability of requirements, and developing recommendations for requirement prioritization
  • Assist on development of Operation Centre and Agency multi-year Financial Plan
  • Assist with Operations Centre resource planning activities in support and collaboration with other relevant Agencies Directorates
  • Coordinate project related activities for Travel and Contractual Management
  • Contribute to general business improvement initiatives within Operations Centre
  • Participate in internal organization of Section by keeping track of assigned tasks and timelines
  • Responsible for centralised coordination and standardisation, maintenance, development policing of Operations Centre SharePoint IKM portals
  • Manage Operations Centre web portals (SharePoint)
  • Represent, as required, Head SEPM Section or other Section colleagues at Agency or external meetings, working groups or conferences
  • Performs administration and clerical functions for all financial records and files
  • Performs other duties as may be required


  • Required Security Clearance: NATO Secret
  • Higher Secondary education and completed advanced higher level vocational training in relevant discipline, or equivalent
  • combination of appropriate qualifications with at least 8 years post experience
  • Demonstrable skills and experience in areas such as financial management, resource planning and budgeting, cost analysis, including knowledge of International Public Service Accounting Standards (or equivalent) using automated financial management systems
  • Experience in preparing/conducting statistical sampling methods and reporting
  • Knowledge of and experience using Oracle financials
  • Experience in financial management within a customer funding environment
  • Experience in planning, preparation and production of budget submissions
  • Demonstrated capacity to exercise strong judgement in advising unit leadership, setting priorities, and executing requirements
  • Advanced skills with Microsoft Excel
  • Proven skills in administering Microsoft SharePoint portals
  • Due to sensitivity of work, he/she must possess unequivocal level of trust and discretion


Desirable Experience and Education:

  • Knowledge of NATO policies, rules, regulations, procedures and organization, particularly Financial but also Personnel, Contracting and Purchasing
  • Knowledge of CIS systems and experience in managing CIS logistics support including asset management
  • Knowledge and/or experience with customer funding
  • Possession of ITIL v3 Foundation certificate or equivalent
  • Possession of PRINCE2 Foundation certificate or equivalent
  • Prior experience of working in an international environment comprising both military and civilian elements
  • Knowledge of NATO responsibilities and organization, including ACO and ACT


Candidates must be eligible to work in the EU

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