Senior Assistant – STT (NATO NCIA)

The Hague, The Netherlands, Sapienza Consulting [AAS5318]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Sapienza Consulting is recruiting a Senior Assistant – STT to work at NATO NCIA in the Hague, The Netherlands.


With guidance from Head, Supply, Travel and Transport (STT), but largely on own initiative and within limits of delegated authority, the incumbent will perform the following duties:

  • Daily monitoring of all goods purchased and received into the Agency, including registration, checking and issue of the goods
  • Preparation of short reports, planning of work schedules and required administration
  • Preparation, implementation and update of standard operating procedures for all aspects of Supply and Stores elements
  • Preparation of reports for all excess property that is of a serviceable nature but is no longer required by Agency and arranging for its ultimate disposition in accordance with current NATO regulations
  • Advise and train all Memorandum Record Account Holders (MRAH) in their duties and arrange any familiarisation necessary
  • Assist in the execution of and adherence to safety, health and NATO regulations and procedures
  • Plan the upkeep and maintenance of electrical hoist and fork lift trucks
  • Research, provide inputs and ensure compliance with contracts involving waste disposal, catering, cleaning and laundry
  • Arrange, in conjunction with HQ Registry and Security personnel, for destruction of classified material
  • Assist with section budget development in the following areas: clothing, office supplies, waste disposal, building maintenance, furniture procurement, and restaurant operations
  • Control the collection, storage and disposal of hazardous material in compliance with host nation and NATO regulations
  • Prepare administrative reports, cost statistics and ensure all files associated with purchasing, customs clearance and invoicing are appropriately maintained
  • Prepare customs documents for shipping or receiving
  • Serve as an alternate Advance Account Holder (Petty Cash) (The Hague only)
  • Assist with annual inventory of expendable and stock items


  • Required Security Clearance: NATO Secret
  • 5+ years relevant experience to include:
  • In depth knowledge and experience of NATO purchasing procedures, and automated supply or accounting systems
  • Good working knowledge of computers, MS office software, and current database programs in relation to supply and stock management and administration
  • Valid driver’s license and experience with vehicles up to 8 passengers
  • Prior experience supervising staff in a support environment
  • Experience in hazardous material controls
  • Knowledge and experience with catering services for an international workplace
  • Experience with electrical pallet trucks and fork lifts


Desirable Experience and Education:

  • Prior experience in inventory and plant property control
  • Prior experience of working in an international environment comprising both military and civilian elements
  • Knowledge of NATO responsibilities and organisation, including ACO and ACT


Candidates must be eligible to work in the EU

For information on how we process the personal data in your application, please see the Sapienza Privacy Statement here.

For information on how the personal data in your application is processed, please see the Sapienza Consulting Privacy Policy.