About this job

Sapienza Consulting, a tpgroup company, is recruiting an NCI Academy Stakeholder Manager to join NATO – NCIA in Oeiras, Lisbon, Portugal.

Responsibilities

Under the direction of the Head of the Office of the Director, but largely on own initiative, the incumbent will provide support to the Director by performing the duties as below:

• As the NCI Academy Stakeholder Manager maintains continuous communication with Academy stakeholders at executive level, initiates actions and organizes Academy Board meetings and related events
• Manages Strategic Communications for the Academy, in coordination with Agency Executive Management
• Drafts formal correspondence and presentations on behalf of the Academy Director
• Plans and supports all Director level efforts in Oeiras
• Compile reports and briefings as directed by Executive Agency management
• Generates recurring reports to Executive management, including GM/COS on Academy actions and deliverables
• Supports the Director in his responsibility as Agency executive in Portugal
• Oversees protocol support to the Agency on behalf of the Director
• Maintains professional relationships with co-workers within the Agency and with staff of other NATO organisations
• Perform other ad-hoc duties, if required

Travel:

• Business travel to NATO and national (NATO and non-NATO) facilities as well as occasional travel between the NCIA offices
• May be required to undertake duty travel to operational theatres inside and outside NATO boundaries

Supervisory/Guidance Duties:

• The incumbent supervises 2 administrative staff and must be able to give professional guidance to staff

Profile

Essential Experience and Education:

• The candidate must have a NATO SECRET security clearance
• Experience dealing with senior boards, leadership and senior management
• Demonstrated excellence in business writing
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing
• Exposure to and positive experiences in working in a rapidly changing organisation
• A Master’s degree at a nationally recognised/certified university in a related discipline and 5 years post-related experience. Or a Bachelor’s degree or higher vocational training in a relevant discipline with a minimum of 8 years post-related experience
• Experience of working in an international environment comprising both military and civilian elements
• Demonstrated skills in the use of personal computer office automation packages, particularly Microsoft applications and inclusive of SharePoint and workflows
• Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment
• Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff

Desirable Experience and Education:

• A good knowledge of NATO organization and procedures, the NATO Civilian Personnel Regulations and other relevant financial and administrative directives
• Practical experience in working for other NATO agencies or organizations
• Knowledge of NATO responsibilities and organization, including, NATO HQ, ACO and ACT
• Experience in working with governing bodies/boards

Language Proficiency:

• A very good knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable.
• Some experience in spoken and written Portuguese is advantageous.

NOTE: Most of the work of the NCI Agency is conducted in the English language