About this job

Sapienza Consulting, a tpgroup company, is recruiting Legal Admin support to join NATO – NCIA in Brussels, Belgium.

Responsibilities

• Create files and retrieve documents; ensure that they are filed and secured in accordance with the rules in force
• Update maintenance of electronic database for Legal Office staff
• Assist in preparing Legal Handbook and Administrative Handbook
• Assist in the drafting and perfecting of straightforward memoranda, notes and cover letters to documents
• Produce PowerPoint presentations as required
• Process work requested from Legal staff or other departments, ensuring that stakeholder requests are met
• Conduct follow-up on outstanding matters as appropriate
• Perform any other duties as may be required

Profile

• The candidate must have a NATO SECRET security clearance
• Vocational training at a higher level in administrative work, leading to a professional qualification, or equivalent combination of qualifications and experience
• At least five (5) years’ experience in progressively administrative jobs, preferably in international organisations or law firms
• Sound knowledge and demonstrated experience in the use of Microsoft office automation packages (Microsoft Office suite, including Word, Excel, PowerPoint, SharePoint) or other database application), in the use of computer-based tools for project control and experience in maintaining and establishing web page
• Knowledge of filing/archiving methods and record management
• SharePoint and Knowledge Management experience
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing
• Ability to take initiative and flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment
• Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff
• Good knowledge of NATO organization and procedures, the NATO Civilian Personnel Regulations and other relevant financial and administrative directives
• Prior experience of working in an international environment
• Desirable experience in paralegal work