About this job

Sapienza Consulting is recruiting a Principal Assistant (Liaison Coordinator) to join NATO – NCIA in Brussels, Belgium.

Responsibilities

• Assist liaison officers in tracking all the NATO Committee and Boards meeting agendas, minutes and decision sheets
• Prepare all relevant documentation packages for meetings
• Create, monitor and report on all NLO relevant taskers
• Coordinate the day-to-day tasks such as organising and keeping track of the NLO calendar and all administrative tasks in support to the NLO activity
• Site Manager of the NLO shared portal and the NATEX Community Portal
• Perform basic analyses and compile reports and briefings as directed by the liaison officers
• Conduct the IM and KM related work in compliance with the Agency IKM Strategy and IM directives, following the guidance and coordination of the Knowledge Manager
• Provide general administrative support to include tasks related to training management, budget and funds management, and Human Resources, ensuring the efficient daily operation of the office
• Monitor and track all Agency deliverables to the Agency Supervisory Board (ASB) and subordinated committees meetings
• Assist the Agency briefers to the ASB and its subordinated committees meetings as required
• Attend meetings in support to the liaison officers
• Deputize for higher grade staff, if required
• Performs other duties as may be required

Profile

• Required Currently Active Security Clearance: NATO SECRET
• Vocational training at a higher level in a relevant discipline, or equivalent combination of qualifications and experience – with a minimum 8 years’ of relevant experience
• At least 8 years of experience in progressively responsible administrative duties
• Experience in the use of Microsoft Excel, Word and PowerPoint
• Ability to communicate effectively, orally and in writing
• Ability to work under pressure in a complex environment
• Ability to collaboratively work in a Team
• Experience as Site Manager of collaborative sites based on MS SharePoint