Principal Assistant (Liaison Coordinator) (NATO-NCIA)

Brussels, Belgium, Sapienza Consulting [C002244]

Field(s) of expertise
Project and Service Management
Job type

About this job

Sapienza Consulting is recruiting a Principal Assistant (Liaison Coordinator) to join NATO – NCIA in Brussels, Belgium.


  • Assist liaison officers in tracking all the NATO Committee and Boards meeting agendas, minutes and decision sheets
  • Prepare all relevant documentation packages for meetings
  • Create, monitor and report on all NLO relevant taskers
  • Coordinate the day-to-day tasks such as organising and keeping track of the NLO calendar and all administrative tasks in support to the NLO activity
  • Site Manager of the NLO shared portal and the NATEX Community Portal
  • Perform basic analyses and compile reports and briefings as directed by the liaison officers
  • Conduct the IM and KM related work in compliance with the Agency IKM Strategy and IM directives, following the guidance and coordination of the Knowledge Manager
  • Provide general administrative support to include tasks related to training management, budget and funds management, and Human Resources, ensuring the efficient daily operation of the office
  • Monitor and track all Agency deliverables to the Agency Supervisory Board (ASB) and subordinated committees meetings
  • Assist the Agency briefers to the ASB and its subordinated committees meetings as required
  • Attend meetings in support to the liaison officers
  • Deputize for higher grade staff, if required
  • Performs other duties as may be required


  • Required Currently Active Security Clearance: NATO SECRET
  • Vocational training at a higher level in a relevant discipline, or equivalent combination of qualifications and experience – with a minimum 8 years’ of relevant experience
  • At least 8 years of experience in progressively responsible administrative duties
  • Experience in the use of Microsoft Excel, Word and PowerPoint
  • Ability to communicate effectively, orally and in writing
  • Ability to work under pressure in a complex environment
  • Ability to collaboratively work in a Team
  • Experience as Site Manager of collaborative sites based on MS SharePoint

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