Sapienza Consulting is recruiting a Head Staff Manager to join NATO – NCIA, at Mons, Belgium.
Responsibilities
Civilian, military and Interim Workforce Capacity (IWC) manpower
Human Resources (HR) related processes and procedures
HR related artefacts complete and correct
Service Line HR database up-to-date, complete and correct
Management of recruitment and release process for civilian, military, temps, interns, consultants and interim workforce capacity (IWC) workforce
Seamless on-boarding and off-boarding of service line workforce
Peacetime Establishment (PE) Post life-cycle, and work capacity within service line
Activities required for submission of recruitment requests and tracking follow on activities, requiring close coordination with Agency HR department
Identification of skillset shortfalls and future staff skillset requirements for benefit of service line, Agency and NATO
Support to service line resource allocation to projects and services and conflict resolution management, enabling Deputy Service Line Chief to make informed decisions
Service line workspace and facilities
Service line training
Service line Performance Management activities
Service line staff information
Service line CISPOCs related activities
Service line staff-related documents, publications, forms and other required deliverables
Creation and improvement of HR related Reports and/or Presentations to NSII Service Line Chief, Agency Senior Management and/or external Agency stakeholder
Development, implementation and management of HR-related administrative processes
Implementation and monitoring of agency health & safety regulations
Also act as nominated Person In Confidence (PIC) for service line
Provide support to service line internal instructions creation and release
Provide periodic training to service line staff on HR related policy, processes, and procedures
Carry out development and improvement of Staff Management Information portal
Performance and development of Staff Management Office, ensuring team have clear, defined and measurable goals and objectives; are clear on their responsibilities and accountability and have up to date role descriptions; utilises available development opportunities; receive and give regular feedback on performance
Achievement of Staff Management Office related Key Performance Indicators (PKIs)
Acts as Service Line Point of contract for all HR related matter for agency internal and external stakeholder
Acts as NSII Deputy Fund Manager related to NSII Admin Travel and Training
Profile
Master of Science degree or equivalent in a related discipline, or equivalent combination of appropriate national qualifications and experience of interest to the Agency
Extensive experience (at least 5 years) of working in Human Resource / Staff Management (HR / SM) environment
Extensive experience in areas such as recruitment, manpower analysis and contractor management
Prior experience within training management, covering areas such as training needs analysis and activities to ensure staff are trained appropriately
Prior experience of managing staff and indirect staff management
Prior experience of space management over multiple locations
Prior experience of managing / overseeing Performance Management
Proven ability to effectively communicate orally and in writing, with good briefing skills
Prior experience of working in international environment comprising both military and civilians
Prior experience of designing, developing and implementing automated solutions for tracking Staff Management related data
Ability to Create, Review, Grade and concisely consolidate Job Descriptions
Must hold Security Clearance NATO Secret
Fluent business English; knowledge of another NATO member-state language is an asset
Desirable experience and education
Knowledge of Oracle-based HR systems
Knowledge of Applicant Tracking Systems
Knowledge of Microsoft SharePoint
Knowledge of NATO Peacetime Establishment process
Knowledge of NCIA
General knowledge of NATO responsibilities and organization, including ACO and ACT
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