About this job

Sapienza Consulting is recruiting a Head Staff Manager to join NATO – NCIA, at Mons, Belgium.

Responsibilities

• Civilian, military and Interim Workforce Capacity (IWC) manpower
• Human Resources (HR) related processes and procedures
• HR related artefacts complete and correct
• Service Line HR database up-to-date, complete and correct
• Management of recruitment and release process for civilian, military, temps, interns, consultants and interim workforce capacity (IWC) workforce
• Seamless on-boarding and off-boarding of service line workforce
• Peacetime Establishment (PE) Post life-cycle, and work capacity within service line
• Activities required for submission of recruitment requests and tracking follow on activities, requiring close coordination with Agency HR department
• Identification of skillset shortfalls and future staff skillset requirements for benefit of service line, Agency and NATO
• Support to service line resource allocation to projects and services and conflict resolution management, enabling Deputy Service Line Chief to make informed decisions
• Service line workspace and facilities
• Service line training
• Service line Performance Management activities
• Service line staff information
• Service line CISPOCs related activities
• Service line staff-related documents, publications, forms and other required deliverables
• Creation and improvement of HR related Reports and/or Presentations to NSII Service Line Chief, Agency Senior Management and/or external Agency stakeholder
• Development, implementation and management of HR-related administrative processes
• Implementation and monitoring of agency health & safety regulations
• Also act as nominated Person In Confidence (PIC) for service line
• Provide support to service line internal instructions creation and release
• Provide periodic training to service line staff on HR related policy, processes, and procedures
• Carry out development and improvement of Staff Management Information portal
• Performance and development of Staff Management Office, ensuring team have clear, defined and measurable goals and objectives; are clear on their responsibilities and accountability and have up to date role descriptions; utilises available development opportunities; receive and give regular feedback on performance
• Achievement of Staff Management Office related Key Performance Indicators (PKIs)
• Acts as Service Line Point of contract for all HR related matter for agency internal and external stakeholder
• Acts as NSII Deputy Fund Manager related to NSII Admin Travel and Training

Profile

• Master of Science degree or equivalent in a related discipline, or equivalent combination of appropriate national qualifications and experience of interest to the Agency
• Extensive experience (at least 5 years) of working in Human Resource / Staff Management (HR / SM) environment
• Extensive experience in areas such as recruitment, manpower analysis and contractor management
• Prior experience within training management, covering areas such as training needs analysis and activities to ensure staff are trained appropriately
• Prior experience of managing staff and indirect staff management
• Prior experience of space management over multiple locations
• Prior experience of managing / overseeing Performance Management
• Proven ability to effectively communicate orally and in writing, with good briefing skills
• Prior experience of working in international environment comprising both military and civilians
• Prior experience of designing, developing and implementing automated solutions for tracking Staff Management related data
• Ability to Create, Review, Grade and concisely consolidate Job Descriptions
• Must hold Security Clearance NATO Secret
• Fluent business English; knowledge of another NATO member-state language is an asset

Desirable experience and education

• Knowledge of Oracle-based HR systems
• Knowledge of Applicant Tracking Systems
• Knowledge of Microsoft SharePoint
• Knowledge of NATO Peacetime Establishment process
• Knowledge of NCIA
• General knowledge of NATO responsibilities and organization, including ACO and ACT