Principal Assistant BFS (NATO-NCIA)

The Hague, The Netherlands, Sapienza Consulting [AAS4017-1]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Sapienza Consulting is recruiting a Principal Assistant BFS to join NATO – NCIA, at The Hague, The Netherlands


  • Manage/coordinate/execute all maintenance and modifications for electrical, electronic and mechanical (HVAC), water, kitchen, sewage, gas and security systems
  • Manage daily activities for electro technical team in cooperation with Buildings and Facilities Helpdesk responsible and share resource of other Buildings and Facilities team members
  • Manage and monitor BMS system
  • Set up full maintenance programme together with Dutch RVB (Rijks Vastgoed Bedrijf), for all electrical / electronic and mechanical technical assets for NCI Agency-The Hague
  • Set up user policies for technical installation managed by other service lines
  • Verify maintenance of technical installations in accordance with local standards
  • Responsible for fire alarm and evacuation panel in accordance with local norms NEN 2654-1 en de NEN 2654-2
  • Assist Head, Buildings and Facilities (The Hague) in planning of all replacements, modifications and upgrading of existing building installations, based on economic lifecycle of installation and according to safety and environmental legislation
  • Keep all technical documentation and ‘as built’ files up to date
  • Manage all technical outages with different users, provide risk logs, and implement lessons learned
  • Monitor and provide optimizations for consumption of utilities
  • Responsible for datacentre technical installations
  • Responsible for data (LAN) user and backbone cabling (copper and fibre) and apply data cabling standards as well as NATO EMSEC standards
  • Apply local health and safety standards
  • Carry out corrective and preventive maintenance of buildings, including general technical installations
  • Carry out modifications, upkeep and repairs of buildings and its utilities
  • Assist in installation of experimental equipment and fitting-out of laboratories, test beds, computer facilities, scientific offices and mobile/static objects, and equipment in support of Agency’s projects
  • Assist in assembly of electronic equipment and special wiring, including glass fibre, of various electronic equipment in support of RCs, Agency projects and Prototype Engineering Centre (PEC)
  • Carry out maintenance of Agency’s machine tools and workshop
  • Assist in relocation of office furniture, technical/scientific equipment, etc
  • Assist in preparing technical and administrative reports and maintain drawings and technical documentation of hot/cold water, central heating, drainage, sanitation and compressed air systems ‘as built’
  • Maintain up-to-date knowledge of trade and skills
  • Assist building and facilities on-call duty team
  • Assisting in budget preparation
  • Draft input for contracts, statement of works (SOW) and purchase orders
  • Deputize for higher grade staff, if required
  • Perform other duties as may be required


  • Completed secondary education is required, together with diploma of post-secondary professional training, or equivalent professional experience acquired over many years of work
  • 8+ years relevant experience
  • In-depth knowledge of power/electrical distribution system and LAN-cabling system and norms TIA ANSI/TIA-568, ANSU/TIA-569 and ANSI/TIA/EIA-606-A-2002
  • Very good understanding of building maintenance, quality requirements and managing in house technical staff as well as all onsite contractors dealing with maintenance
  • Knowledge of modern building technical standards and applications as building management electronics, BMS, HVAC systems
  • Knowledge of local standards for fire safety NEN 2654-1 en de NEN 2654-2
  • Experience with administration and admin software, providing statistics and digital archiving documentation
  • Experience in prioritizing in high workload and high work pressure environment
  • Good knowledge of applicable general building technical installations regulations

Desirable Experience and Education:

  • Experience with presentation systems (visual display systems; projection system; video/audio conferencing equipment)
  • Good awareness in recognition of hazardous materials, stock and handling prescription
  • Good knowledge with reference to no-break diesel generator set
  • Knowledge of building mechanical systems and plumbing works
  • Practical experience in repair and maintenance of central heating plant, pressured air and hydraulic systems and key/lock systems
  • Prior experience of working in an international environment comprising both military and civilian elements
  • Knowledge of NATO responsibilities and organization, including ACO and ACT
  • Good understanding of Agency’s business and organisational priority settings

Competencies or Personal Attributes:

  • Leading and Supervising – Provides others with clear direction; motivates and empowers others; recruits staff of high calibre; provides staff with development opportunities and coaching; sets appropriate standards of behaviour
  • Writing and Reporting – Writes convincingly; writes clearly, succinctly and correctly; avoids unnecessary use of jargon or complicated language; writes in well-structured and logical way; structures information to meet needs and understanding of intended audience
  • Applying Expertise and Technology – Applies specialist and detailed technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different organisational departments and functions
  • Planning and Organizing – Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organises resources needed to accomplish tasks; manages time effectively; monitors performance against deadlines and milestones
  • Working with People – Shows respect for views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; adapts to team and fits in well
  • Adapting and Responding to Change – Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows interest in new experiences
  • Must hold Security Clearance NATO Secret
  • Fluent business English; knowledge of another NATO member-state language is an asset

Candidates must be eligible to work in the EU

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