About this job

Reporting to the Administration Manager, this role provides administrative support to our manpower and services staff in the UK, France, Germany, and the Netherlands.

Responsibilities

• Reception duties including telephone calls, information requests and receiving visitors
• Checking and verifying monthly timesheets for submission to client(s) and Finance within tight deadlines
• Resolving any timesheet discrepancies with employees and the client
• Submission of reports to Client within tight deadlines
• Support to Sapienza personnel for business travel arrangements and subsequent expenses
• Leave management for personnel
• Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation
• Electronic Filing
• Meeting room bookings
• Participation in the organisation of events (e.g. conferences, company Christmas party)
• Other administration tasks as assigned or required

Profile

• Good work ethic with focus on accuracy and reliability
• Ability to work to tight deadlines and prioritise workload
• Experience with the registration of documentation
• Fluent in English, written and spoken
• Excellent telephone manner
• Ability to work in a team across offices
• Self-motivated
• Excellent Microsoft Office suite skills
• Good communications skills and flexibility are key for this position
• Knowledge of another European language an advantage, preferably Dutch
• Willing to undergo security clearance procedures

Qualifications

• University education an advantage
• 2 + years’ experience in similar role

What Sapienza has to offer

• Young and International environment, with over 30 nationalities represented across Europe
• Gain experience in a growing organisation within the Space and Defence industry
• Access to the Sapienza Training Academy for soft skills as well as technical skills training (e.g. presentation skills, business writing, PRINCE2, etc)

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