Administrative Assistant

Noordwijk, The Netherlands, Sapienza Consulting [1300]

Field(s) of expertise
Information Technology
Job type

About this job

Reporting to the Administration Manager, this role provides administrative support to our manpower and services staff in the UK, France, Germany, and the Netherlands.


  • Reception duties including telephone calls, information requests and receiving visitors
  • Checking and verifying monthly timesheets for submission to client(s) and Finance within tight deadlines
  • Resolving any timesheet discrepancies with employees and the client
  • Submission of reports to Client within tight deadlines
  • Support to Sapienza personnel for business travel arrangements and subsequent expenses
  • Leave management for personnel
  • Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation
  • Electronic Filing
  • Meeting room bookings
  • Participation in the organisation of events (e.g. conferences, company Christmas party)
  • Other administration tasks as assigned or required


  • Good work ethic with focus on accuracy and reliability
  • Ability to work to tight deadlines and prioritise workload
  • Experience with the registration of documentation
  • Fluent in English, written and spoken
  • Excellent telephone manner
  • Ability to work in a team across offices
  • Self-motivated
  • Excellent Microsoft Office suite skills
  • Good communications skills and flexibility are key for this position
  • Knowledge of another European language an advantage, preferably Dutch
  • Willing to undergo security clearance procedures



  • University education an advantage
  • 2 + years’ experience in similar role


What Sapienza has to offer

  • Young and International environment, with over 30 nationalities represented across Europe
  • Gain experience in a growing organisation within the Space and Defence industry
  • Access to the Sapienza Training Academy for soft skills as well as technical skills training (e.g. presentation skills, business writing, PRINCE2, etc)


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