About this job

Sapienza Consulting is recruiting a Senior Administrative Assistant (Legal) to work at NATO NCIA in Brussels, Belgium

Responsibilities

• Assist in drafting of straightforward memoranda, notes and cover letters to documents
• Produce Power Point presentations as required
• Prioritise work from Legal Office staff and process it accurately and speedily
• Make arrangements for travel, including associated NATO Travel Authorizations and entries into appropriate financial systems, reserving accommodation, submitting security clearances/visit requests
• Maintain electronic database for Legal Office staff, including up-to-date registration of original agreements
• Determine, control and maintain the daily information flow, including e-mail within Organizational Element
• Initiate follow-up actions as appropriate

Profile

• Required Security Clearance: NATO Secret
• Vocational training at a higher level in administrative work, leading to professional qualification, or equivalent combination of qualifications and experience
• At least five (5) years’ experience in progressively administrative jobs, preferably in international organisations or law firms
• Sound knowledge and demonstrated experience in the use of Microsoft Office automation packages (Microsoft Office suite, including Word, Excel, PowerPoint and SharePoint or other database application), in use of computer-based tools for project control and experience in maintaining and establishing web page
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing
• Ability to take initiative and flexible approach allowing incumbent to respond reliably and competently to changing requirements in a demanding environment
• Excellent inter-personal skills and ability to be responsive and sensitive to both external and internal customers and staff
• Good knowledge of NATO organization and procedures, NATO Civilian Personnel Regulations and other relevant financial and administrative directives
• Prior experience of working in international environment;
• Working knowledge of French
• Desirable experience in paralegal work

Candidates must be eligible to work in the EU

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