About this job

Sapienza Consulting is recruiting a Programme/Project Controller supporting Business Management & Administration in NAV Directorate for Galileo.

Responsibilities

• Support to the planning, preparation, execution and follow-up of projects / programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:
  • Assisting in preparing, developing and maintaining programme level plans
  • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable
  • Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required
  • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications

• In the field of resources (i.e. financial and manpower) for programme/project(s):
  • Assisting in the preparation of long-term, medium term and in-year resource plans
  • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports
  • Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts
  • Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required

• In the field of procurements and execution of contracts:
  • Support to the preparation and follow-up of the Agency’s tender actions
  • Support to the proposal evaluations as expert for the price and schedule verification and analysis
  • Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s)
  • Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles
  • Ensuring that above plans are properly inserted in the appropriate management tools
  • Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools
  • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information
  • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing
  • Supporting industrial invoicing process and payment verification and control
  • Supporting programme inventory and export control activities, maintain relevant inventory databases

• In the field of programme industrial return:
  • Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities
  • Verification of coherence with ESA corporate Industrial Return data
  • Maintenance of list of specific compensation or improvement measures and follow-up the implementation
  • Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures

Profile

• At least 4 years of relevant professional experience
• A Master’s degree in a relevant discipline such as Business Administration/Engineering
• Quick learner, diligent and accurate
• Able to work autonomously and with initiative whilst remaining a team player
• Service orientated
• Familiarity with SAP and good proficiency in MS Excel a ‘must’
• Knowledge of contract procurement process
• Good working knowledge of SAP FI-AA and MS Excel
• Excellent knowledge of English, additional knowledge of another ESA member state language is desirable
• The work associated to this position can require handling of classified documentation. The candidate shall confirm to be eligible and willing to apply to a Personal Security Clearance. The previous possession of a Personal Security Clearance will be considered positively
• Candidates must be eligible to work in the EU