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Administrative Assistant (ESA-ESTEC)

Noordwijk, The Netherlands, Sapienza Consulting [TIA00142]

Field(s) of expertise
Business Administration and Finance Customer Support
Job type
Permanent
Education
Vocational
Deadline
10/08/2021

About this job

Sapienza Consulting, a tpgroup company, is recruiting an Administrative Assistant for Sapienza to work on our Customers Site (ESA-ESTEC).

Responsibilities

  • Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
  • Dealing with incoming telephone calls and information requests.
  • Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
  • Provision of various logistic support to the Unit.
  • Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel.
  • Ordering of office supplies and maintenance of stationary.
  • Room and resources bookings for meetings and/or events falling under the responsibility of the Unit.
  • Administration and handling of shipment of goods and express mail.
  • Tasks related to documentation management, distribution/registration of mail and documents.
  • Organization of agenda and of meetings.
  • Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users.
  • Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit.
  • Participation to organisation of events (e.g. workshops, conferences) as required.
  • Frequent travelling expected

In addition to the above, the following tasks can be expected:

  • Support to the Project Review Process.
  • Support to visitor service: including access control, preparing visa applications, distribution of information material.
  • ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list.
  • Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
  • Data collection, extraction from various Corporate applications (e.g.SAP, PRISMA) and from various internal sources and data consistencychecking and coherence analysis.

Profile

  • Vocational training
  • At least 2 years of relevant work experience
  • Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing.
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Fluent in English; knowledge of another ESA member-state language is an asset
  • For site specific functions fluent knowledge of the local national language is also required.

Contact:

Candidates must be eligible to work in the EU

Please send your CV (in English) as soon as possible, but no later than 10th August 2021 to jobs@sapienzaconsulting.com

 

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