About this job

Sapienza Consulting, a tpgroup company, is recruiting an Administrative Assistant for Sapienza to work on our Customers Site (ESA-ESTEC).

1 year contract with possible extension of extra 6 months

Responsibilities

• General tasks:
  • To support ongoing scheduling, reporting
  • To be a contact point for enquiries
  • To restart of normal travel and logistics associated with meetings, committees, external events etc.
• Specific tasks:
  • 0.5 FTE support to SCI-A with specific tasks:
    • admin support when ESA will take over the rotating chair of EIROforum
    • preparation of meetings of the CG and DG Assemblies
    • keeping minutes, coordinating reports from the working groups, etc.
  • 0.5 FTE in support of the new SCI–SC liaison scientist, specific tasks
    • working on community-focussed communication
    • duties would include supporting the organisation and logistics associated with ESA SCI participation in external scientific conferences (e.g. EWASS, EGU, IAU, COSPAR)
    • administrative tasks associated with community outreach and newsletter
    • support to the Editorial Board and new Communication Coordination Board
    • general tracking of contracts and deliverables linked to community communication.
    • liaise with staff in other departments and with external contacts, including for arrangement of external events.
    • Maintain and update websites and internal databases using a content management system

Profile

• Vocational training
• At least 2 years of relevant work experience
• Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing
• Fluent in English; knowledge of another ESA member-state language is an asset

Contact:

Candidates must be eligible to work in the EU

Please send your CV (in English) as soon as possible, but no later than 7th November to jobs@sapienzaconsulting.com

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