About this job

Sapienza Consulting, a tpgroup company, is recruiting a Programme/Project Controller for Sapienza to work on our Customers Site (ESA-ESTEC).

Sapienza has been a partner of ESA for almost 30 years, and we pride ourselves in supporting a wide range of missions including Galileo, MTG, Copernicus and ExoMars. Our team is international with activities across the U.K., the Netherlands, North Macedonia, Belgium, Luxembourg, France, Germany, Italy and Spain.

Responsibilities

• Support to the processes related to the main resources of the organizational entity (i.e. budgets, manpower, staffing), including planning, execution and follow-up of the activities and resources (budgets, manpower, missions, recharges) of the Business Unit.
• Support to the planning, preparation, execution and follow-up of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output / schedule / resources.
• Monitoring of the status of the procurement actions (using ESA Corporate and local IT Tools) including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment.
• Contribution to Yearly ( and interim) closure of the accounts operations.
• Implementation of all administrative actions related to procurement and contractual matters, including data entry in the ESA Corporate tools and local application as appropriate and monitoring of financial commitments, payment milestones, invoicing, etc.
• Maintenance of the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers.
• Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data.
• Building up the cost audit trail for each cost recognised in the year of competence.
• Preparation of cost audit samples and interface with the auditors.
• Contribution to the definition of new and improvement of existing related processes and tools and production of related documents.
• Support to the maintenance of industrial return databases for the Business Unit, periodic verification of the Business Unit data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the Business Unit with respect to agreed targets, etc. Support Business Unit for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support the Business Unit for travel management processes with applicable procedures and instructions and the use of the required tool Support to
• the risk management processes (e.g. maintenance of risk register, monitoring of status of risk mitigation/reduction actions) for the Business Unit.
• Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools

Profile

• Master’s degree in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience.
• Minimum 4 years of experience
• Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required.
• Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel).
• Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset.
• Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset.
• Good knowledge of Excel is expected.
• Fluent in English; knowledge of another ESA member-state language is an asset

Candidates must be eligible to work in the EU