Secretary / Administrative Assistant (ESA-ESTEC)

Noordwijk, The Netherlands, Sapienza Consulting [2089]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Sapienza Consulting, a Serco company, is recruiting a Secretary / Administrative Assistant for Sapienza to work on our Customers Site (ESA-ESTEC).

Sapienza has been a partner of ESA for almost 30 years, and we pride ourselves in supporting a wide range of missions including Galileo, MTG, Copernicus and ExoMars. Our team is international with activities across the U.K., the Netherlands, North Macedonia, Belgium, Luxembourg, France, Germany, Italy and Spain.


  • Support for JCB (TIA-Programme Board) as backup will be part of the responsibilities:
    – Review/formatting of documentation, publication of official documents and presentations, logistics coordination;
  • Travel to support meetings in-person (min 4x per year);
  • Maintain contact with broad number of internal and external stakeholders, i.a. coordinating actions with other secretaries of the Department/Division; Administrative and/or external counterparts
  • Participating to TIA Events organisation
  • Preparation and follow up of administrative, organisational and day-to-day matters;
  • Analysing and prioritising incoming and outgoing correspondence;
  • Preparation of staff missions and travel arrangements;
  • Check for correct authorisation, substantiating documentation and adherence to Agency rules and practice;
  • Support generating documents and textual and graphics presentations.


  • Administrative assistant experience at executive level and in an international context;
  • Strong knowledge of Microsoft365 and Teams; strong computer/IT skills;
  • A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is advantageous;
  • Knowledge of working methods in the space/telecommunications sector is advantageous;
  • Having worked in a highly confidential environment.

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