Project Team Administrator

Stevenage, United Kingdom (UK), Sapienza Consulting

Field(s) of expertise
Business Administration & Finance
Job type

About this job

Contract duration: Permanent employment contract, kick off expected September 2020

In support to one of ESA’s ongoing missions (expected to enter the B2 phase in Q3 2020) Sapienza is recruiting a Team Administrator to support the Project with financial and procurement processes, document preparations and general administration.


Project invoicing support in SAP, including:

  • Administration of Project deliveries – “goods in”
  • Milestone Payment Plans
  • Creation of Purchase Orders
  • New Vendor supplier requests
  • Contract Change Notes
  • Invoice processing
  • Notified/non-notified orders
  • Ensuring correlation of invoicing values between customer invoice database and SAP system
  • Review of ESA-P and ESA STAR systems where necessary to ensure alignment to in-house systems


Project liaison and documentation:

  • Provide support to commercial documentation (CRs, CCNs, EMITS ITTs, RFPs, Purchase orders).
  • Liaising with subcontractors and ESA on invoicing, CCNs, and other contract requirements/documentation as necessary.
  • Act as Secretary to the project Change Control Board (CCB);
  • Preparation of Non-Disclosure Agreements in accordance with company instructions and standards.
  • Maintenance and operation of project and trackers, filing/archiving systems and registers.


General administrative support to the team:

  • Provide support to staff travel requests
  • Coordinate of Team events/meetings/Briefings,
  • Meeting room requests,
  • Visitor security clearances
  • Project Facilities and Supply management


  • Bachelor’s degree in Business Administration, Finance or similar
  • At least 4 years of relevant work experience
  • Strong knowledge of SAP and Excel
  • Previous experience working on ESA missions will be considered a strong advantage
  • Excellent organisational skills
  • Strong attention to detail
  • Good inter-cultural communication skills
  • Ability to work independently in a heterogeneous team
  • Fluent in English;
  • Willing to obtain EU (or UK) security clearances if needed;