Documentalist (ESA-ESTEC)

Noordwijk, The Netherlands, Sapienza Consulting [AURS-438071]

Field(s) of expertise
Quality-Product Assurance & CM
Job type

About this job

Sapienza Consulting is recruiting a Documentalist to work onsite at ESTEC-ESA, Noordwijk, the Netherlands. Successful candidate will join Plato Project team and provide support to the project itself.


  • Collecting documents from the Spacecraft Industrial Consortium, PLATO Mission Consortium, Ground Segment, Technical Officers. ESA Project team and in-house experts
  • Document registration, distribution and archiving, as well as provision of reproduction services as needed
  • Handling confidential and export controlled information (e.g. ITAR) and access rights of users with respect to these deliverables
  • Provide assistance in documentation handling to the partners of the PLATO Mission Consortium and support users in retrieving documents from sources like Eclipse, FTPs…
  • Build up and maintenance of the Project document registration/filing system, acting as a point of contact for all the Project interfaces for documentation/administrative tools (e.g. Eclipse and other Eclipse modules)
  • Create all review platforms in Eclipse (e.g. PDRs, CDRs…) for space and ground segments, controlling ESA and contractor access
  • Coordinate the setup of various internal and external file exchanging platforms (e.g. FTP)
  • Support the PA manager in the handling of RfDs, RfWs, NCRs in Eclipse and providing access rights
  • Support the processing of DCRs, DCNs, CCNs keeping track of them and providing overviews
  • Support enhancements of the document management system and concepts, and future improvements
  • Provision of various logistic and administrative support to the Project, g. shared calendar, information platforms, meetings organisation, visitors registration, missions management.
  • Manage project manager’s calendar
  • Preparation of memo’s and letters in support to the Project


  • Bachelor’s Degree or equivalent qualification in Business Administration or other related topic
  • At least 2 years relevant experience
  • Deep knowledge and demonstrated sound experience with the Eclipse documentation management system, the setup of project reviews and the set up of the documentation exchange system between multiple entities (ESA, industry, scientific institutions…)
  • The candidate shall have experience in the implementation phases of a mission; experience in a Scientific mission is a definite asset
  • Some experience in the administration and documentation management matters for launch campaign would be an asset
  • The candidate shall some experience in handling confidential and export-controlled documentation;
  • The candidate shall have also experience in the support of the logistics and administration of a Space Project
  • Proficiency in MS Office packages
  • The candidate shall be highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule
  • The candidate shall demonstrate excellent communication skills, have customer focus and be a strong team player
  • Excellent knowledge of English, additional knowledge of another ESA member state language is desirable
  • Proficiency in the Dutch languages is a requirement

Candidates must be eligible to work in the EU

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