Terms and Conditions for Employers

Last updated: 05 August 2021

1 Introduction

These terms and conditions outline the rules and regulations for the Services provided through the Space Defence Security (SDS) Jobs Website (www.space-defence-security-jobs.com, hereinafter the “Website”). The Website is the property of AI Recruiting B.V., a TP Group company registered in the Dutch chamber of commerce with number 71995099 whose registered office is at Kapteynstraat 1, 2201 BB Noordwijk (“we” / “our” / “us”).

The Website is a platform where organisations who have created an employer account (“Employers”) can post vacancies for jobseekers to find and apply to with or without signing up. We act as an intermediate, bringing Employers and potential employees together through the Website but are not responsible for the content of the job advertisements or for anyone being hired successfully for a vacancy.

These terms and conditions (“Terms”) apply to your use of the Website as an Employer, so please read the Terms carefully before starting use. By using this Website as an Employer, we assume you accept these terms and conditions in full, as they must be accepted to be able to sign up.

You must only use the Website and any content available on it for lawful purposes and in good faith. You must not use it in any way that might damage our reputation or that of any of our clients or affiliates. Otherwise, we may remove your account.

2 Term and Termination

A contract was established between us and you (the “Contract”) when you signed up for the Employer account. Packages bought through the Website will be included as orders under this Contract once the Payment reaches our account. Once payment has been received, the Packages will be activated. The Packages will be valid for 1 year starting from the activation date. Purchasing new credits (job posts) will automatically extend the validity of the whole Package.

This Contract shall be valid indefinitely until your account is closed by either you or us. Termination of the Contract shall be without prejudice to any other rights or remedies we or you may be entitled to at law and shall not affect any accrued rights.

You may close your account at any time but if you choose to do so you will not receive a refund for any fees paid. You understand and acknowledge that if you decide to close your Employer account, after termination, all your account information, including your previous job postings, may be deleted from our databases, and you will lose access to it. We may retain your archived job posts and any information you have submitted to us in accordance with applicable law.

We may close your account by giving you 2 weeks’ notice. Should we choose to close your account, you will receive a full refund for the portion of the services not provided up to the date your account is removed. However, if we remove your account due to a breach of this Contract, the removal will have immediate effect and no refund will be provided.

We will check every two years for inactive customers. If you have been inactive for 2 years we will send you an email to confirm whether you would like to keep your account. You will have 2 months to confirm your position. If you have not responded within this 2-month period, your account may be removed.

3 Amendment of Terms

We are entitled to amend these Terms at any time by giving a minimum of 2 weeks of notice to you before the changes take effect. You will be notified of the changes by any means available to us, such as an email to your contact person or through your account.

If you do not accept the amended Terms, you are entitled to terminate the Contract to end on the date the changes take effect. However, such termination shall be notified to us no later than on the date that the amended terms are to take effect. You will not be entitled to any refund of fees and will remain liable for any fees previously due.

Failure to give such notice of termination shall be deemed acceptance of the amended Terms.

4 Access to the Website and Account

You are responsible for ensuring your equipment (computer, tablet, mobile phone or other device) meets all the necessary technical specifications to enable you to access and use the Website, and is compatible with the Website. We support the current and most recent previous versions of all popular browsers. If your browser is not supported, you may still be able to access the Website but may encounter some display problems.

We cannot guarantee uninterrupted or error-free access to the Website or any of its features. At times, the Website, some of its features or parts may become unavailable or be modified or removed by us without any notice to you.

Any user ID and password you may have for this Website are confidential and you must maintain their confidentiality. We may suspend your account or require you to change your password if we have reason to believe that there has been a breach of security or misuse of your account. You must also inform us if you find out about such breach of security or misuse or suspect either to have occurred. We may suspend or close your account if you have breached any of these Terms and Conditions.

5 Your Responsibilities

You are responsible for the information provided to us and jobseekers through the Website. The information that you provide when registering an account or posting a job must be true and accurate to the best of your knowledge. It is your responsibility to update your account information regularly and your job postings if necessary.

You agree to treat any jobseekers applying through the Website in a fair and non-discriminatory manner.

6 Unauthorised Users

Recruitment agencies are not permitted to use the Website. If we find such an agency has signed up, we may immediately remove their account.

AI Recruiting B.V. is a TP Group company. To prevent a conflict of interest from arising, we may need to close accounts created by direct competitors of our affiliates (all TP and Sapienza companies).

In both cases, the Employer (you) will be informed of this decision and any fees paid will be refunded for the portion of the services not used.

7 Services and Fees

7.1 Services Provided

The services are provided as Packages that may be bought through the Website. The contents of the Packages and their prices as given on the Website at the moment the order is placed shall be applied. They may, for example include one or more of the following:

Job posts (credits): Posting of job descriptions to be visible on the Website. The maximum validity of each job post is 45 days. If you need a position to be visible for longer, you will need to use more job credits to achieve this.

Dedicated Company Page: We will provide you with visibility for your organisation by adding you to the list of customers mentioned on the Website. We will provide you with an opportunity to create a page within the Website showcasing your organisation. The presentation of the company shall meet the template guidelines provided to you at the time of registering. The company page may remain active even after the expiry of your Package.

Job alerts: Your job posts will be added automatically to the weekly job alerts sent to all potential candidates who have subscribed to these job alerts.

LinkedIn job campaign: We will create dedicated online job posts including one or more jobs to advertise open positions at your company on the SDS LinkedIn Channel for a limited period of time (the period will be determined by the Package you have subscribed to). This may include advertisement in other LinkedIn Groups that may be relevant to your job post(s) and increase the visibility to your job advertisement. The online advertisement will link back to your organisation’s filtered job posts listing on the Website.

LinkedIn branding campaign: We will create a dedicated company advertisement to advertise one or more open positions on the SDS LinkedIn Channel. The online advertisement may include, as a minimum, your organisation name, trademarks and logos and relevant marketing information you will have provided when creating your Dedicated Company page. The campaign will run for a limited period of time (the period will be determined by the Package you have subscribed to). This may include advertisement in other LinkedIn Groups that may be relevant to your job post(s) and increase the visibility to your job advertisement. The online advertisement will link back to your organisation’s filtered job posts listing on the Website.

Employer dashboard: You will have access to a company dashboard providing information on your posted jobs and your account, including which job package you have subscribed to, how many credits you have left on your account and your invoice history. You will also be able to add more credits via your Employer dashboard.

VIP interview: We will agree on the theme of the interview and the interviewee together with you. We will then provide you with questions that you need to answer. The interview will be posted in the blog included in the Website.

Guest blog article: We will give you the opportunity to write an article about a topic related to the Website content. Once we receive it from you, we will post it on the blog included in the Website.

7.2 Fees and Payments

The fees become due immediately once an order is placed. We will inform you on the Website which payment method is applicable to each Package. We will determine the payment method at our discretion.

For Packages payable via PayPal, you will be redirected to a website controlled by PayPal where their terms and conditions and privacy statements will apply. This PayPal website currently allows for payments by PayPal or by credit card but this is subject to change without being considered an amendment of these Terms. When using PayPal, your Package will be active immediately after payment.

For Packages payable via direct bank transfer, you will receive the information necessary to make the payment once you place the order. Your Package status will be on hold until the funds have cleared on our account. After this takes place, we will change the Package status as active and you can start using your credits. You must pay your order within 30 days of placing it. If you do not do so, your order will be considered cancelled.

You are responsible for providing the correct information regarding value added tax (VAT). The payment of the fees due to AI Recruiting under these Terms shall be made in euros and in cleared funds, without any deduction or set-off and free and clear of and without deduction for or on account of any taxes, levies, imports, duties, charges, fees and withholdings of any nature now or hereafter imposed by any governmental, fiscal or other authority save as required by law.

Upon request, we may assist you in minimising the taxes and duties due by filling in the necessary forms, providing information etc. If you are compelled to make any such deduction, you shall pay us such additional amounts as are necessary to ensure receipt by us of the full amount which we would have received but for the deduction.

8 Intellectual Property Rights and Advertisement

Other than the content owned by you, under these Terms, AI Recruiting B.V. and/or its licensors own the intellectual property rights and materials contained in the Website (“Website Material”). This includes (but is not limited to) the SDS Jobs logo and the conversational technology on the Website (the chatbot currently called “Julia”). The Website may also include some material that has not been licenced to us directly but that was publicly available and has been reproduced by us.

You are granted limited license only for purposes of viewing the Website Material and for posting your job advertisements.

As between you and us, you own the content and information that you submit or post to the Website. However, you agree that, by submitting any publicly accessible job posting, article or other company information (excluding any private communications between us, you and/or Jobseekers), you grant us and our affiliates a perpetual, irrevocable, worldwide, non-exclusive, royalty-free and fully sub-licensable right and license to use, copy, modify, distribute, publish and process such information, and you waive any right you may have to be identified as the author of such content.

While we may edit and make format changes to your content (such as translating it, modifying the size, layout or file type or removing metadata), we will not modify the meaning of your expression. However, we reserve the right to delete any offensive posting you have submitted.

You agree that we may use your organisation name, trademarks and logos for the purposes of providing our services and promoting the jobs posted. Additionally, you agree that we may mention you as a reference customer in our marketing materials and use your name, trademarks or logos in this context.

9 Linking to and from the Website

You may link to the Website, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link from any Website that is not owned by you. The Website must not be framed on any other Website without prior permission. We reserve the right to withdraw linking permission without notice.

If you wish to make any use of material on our Websites other than that set out above, please address your request to sds-jobs@ai-recruiting.com.

Where our Website contains links to other websites and resources provided by third parties, these links are provided for your information only. They do not signify that we endorse the website(s). We have no control over the contents of those websites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of or reliance on them.

10 Limits to Use

You are specifically restricted from all of the following:

  • publishing on the Website any job posting or other content that is abusive, indecent, offensive or discriminatory or which infringes on the intellectual property rights or other rights of any third party;
  • publishing any Website Material in any other media unless it contains a link to the Website;
  • using the Website to engage in any misleading advertising or marketing;
  • selling, sublicensing and/or otherwise commercialising any Website Material;
  • using the Website in any way that impacts user access to the Website;
  • using the Website to spread anything that contains software viruses, worms, or any other harmful code; and
  • using the Website contrary to applicable laws and regulations, or in any way that may cause harm to the Website, or to any person or business entity.


11 Confidentiality

Information considered confidential or proprietary by either party, which is delivered or disclosed pursuant to or in connection with this Contract and identified as such by the disclosing party shall be held in confidence by the recipient and shall be disclosed only to the recipient’s employees and authorised representatives or agents on a need-to-know basis.

12 Data Protection

Each party shall comply with its obligations under all applicable data protection laws in respect of the services to be provided under these Terms. Each party agrees in respect of any such personal data supplied to it by the other party that it shall:

  • only use the personal data for the purpose for which they were provided;
  • not transfer the personal data to any third party (other than its affiliates) unless the transfer is for the same purpose and the jobseeker was aware of it beforehand;
  • ensure that appropriate technical and organisational measures shall be taken to: protect the security, confidentiality and integrity of personal data; ensure against anticipated threats to the security or integrity of the personal data; and protect against unauthorised or unlawful access to or use of the personal data; and
  • comply with any reasonable request made by the other party to ensure compliance with the measures contained in this section.

13 No Representations or Warranties

This Website is provided “as is”, with all faults, and AI Recruiting B.V. expresses no representations or warranties of any kind related to this Website or the materials contained on this Website. We cannot and do not guarantee that any content of the Website will be free from viruses and/or other code that may have contaminating or destructive elements.

Also, nothing contained on the Website shall be interpreted as advising you. We cannot guarantee accuracy or success of matching to jobs nor that you will be able to find suitable candidates or fill any job position through the Website.

14 Liability

In no event shall AI Recruiting B.V., nor any of its officers, directors and employees, be held liable for anything arising out of or in any way connected with your use of this Website regardless of whether such liability is under contract. AI Recruiting B.V., including its officers, directors and employees shall not be held liable for any indirect, consequential or special liability arising out of or in any way related to your use of this Website.

In no circumstances do we limit or exclude our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

We only act as an intermediary in submitting applications to you; we do not make any checks on candidates neither do we provide any assurances as to a candidate’s suitability both technically or otherwise. We shall not be a party to any employment contract or other agreement to perform work between you and any job candidate applying through the Website and shall not be responsible in any way for the behaviour of such candidates.

15 Indemnification

You agree to indemnify AI Recruiting B.V. to the fullest extent from and against any and/or all liabilities, costs, demands, causes of action, damages and expenses arising in any way related to your breach of any of the provisions of these Terms.

16 General

16.1 Privacy

Please read our Privacy Policy to find out more about how we process your personal data.

16.2 Cookies

Most of the modern day interactive websites use cookies to enable the retrieval of user details for each visit. Cookies are used in some areas of the Website to enable the functionality of this area and ease of use in accordance with our Cookie Policy.

16.3 Severability

If any provision of these Terms is found to be invalid under any applicable law, such provisions shall be deleted without affecting the remaining provisions herein.

16.4 Assignment

AI Recruiting B.V. is allowed to assign, transfer, and subcontract its rights and/or obligations under these Terms without any notification. However, you are not allowed to assign, transfer, or subcontract any of your rights and/or obligations under these Terms without prior consent from us.

16.5 Entire Agreement

These Terms constitute the entire agreement between AI Recruiting B.V. and you in relation to your use of this Website, and supersede all prior agreements and understandings.

16.6 Governing Law & Jurisdiction

These Terms will be governed by and interpreted in accordance with the laws of the Netherlands, and you submit to the non-exclusive jurisdiction of the courts of The Hague for the resolution of any disputes.