About this job

Start Contract Date: 10 August 2020

Total Scope of the request: 836 hours

Responsibilities

With guidance from Head, Supply, Travel and Transport (STT), but largely on own initiative and within limits of delegated authority, the incumbent will perform the following duties:

• Daily monitoring of all goods purchased and received into the Agency, including registration, checking and issue of the goods.
• Preparation of short reports, planning of work schedules and required administration.
• Preparation, implementation and update of standard operating procedures for all aspects of Supply and Stores elements.
• Preparation of reports for all excess property that is of a serviceable nature but is no longer required by Agency and arranging for its ultimate disposition in accordance with current NATO regulations.
• Advise and train all Memorandum Record Account Holders (MRAH) in their duties and arrange any familiarisation necessary.
• Assist in the execution of and adherence to safety, health and NATO regulations and procedures.
• Plan the upkeep and maintenance of electrical hoist and fork lift trucks.
• Research, provide inputs and ensure compliance with contracts involving waste disposal, catering, cleaning and laundry.
• Arrange, in conjunction with HQ Registry and Security personnel, for destruction of classified material.
• Assist with section budget development in the following areas: clothing, office supplies, waste disposal, building maintenance, furniture procurement, and restaurant operations.
• Control the collection, storage and disposal of hazardous material in compliance with host nation and NATO regulations.
• Prepare administrative reports, cost statistics and ensure all files associated with purchasing, customs clearance and invoicing are appropriately maintained.
• Prepare customs documents for shipping or receiving.
• Serve as an alternate Advance Account Holder (Petty Cash) (The Hague only).
• Assist with annual inventory of expendable and stock items.

Profile

• Required Security Clearance: NATO Secret
• 5+ years relevant experience to include:
  • In depth knowledge and experience of NATO purchasing procedures, and automated supply or accounting systems;
  • Good working knowledge of computers, MS office software, and current database programs in relation to supply and stock management and administration;
  • Valid driver’s license and experience with vehicles up to 8 passengers;
  • Prior experience supervising staff in a support environment;
  • Experience in hazardous material controls;
  • Knowledge and experience with catering services for an international workplace;
  • Experience with electrical pallet trucks and fork lifts.

Desirable Experience and Education:

• Prior experience in inventory and plant property control.
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organisation, including ACO and ACT.