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Administrative Assistant

Sigonella, Italy, EMW [AAS4963 ]

Field(s) of expertise
Business Administration and Finance
Job type
Contract
Education
Vocational
Deadline
Closed

Responsibilities

  • Perform warehouse activities and inventory management.
  • Keeps CIS property accounts.
  • Prepare vouchers, shipping documents and reports of survey.
  • Package, ship, receive and distribute all materials for equipment repair, exchange and calibration.
  • Keep test equipment calibration reports and records.
  • Take all necessary actions to ensure that adequate administrative bedding and other domesticsupplies are available.
  • Prepares export documentation to ensure shipments comply with host nation and international customs and legal requirements.
  • Coordinates freight movements through direct liaison with commercial shipping companies,oversees movements and provides status to depot customers.
  • Assists in verification of invoices ready for payment and performs research on incoming invoices requiring reference numbers.
  • Keep registry of all leave periods, sick leaves; Prepare all required documents (TDY, transportation requests)
  • Coordinates with other commands as required.
  • Co-ordinates office activities.

Profile

  • Required Security Clearance: NATO Secret
  • Experience in administrative procedures;
  • Knowledge of logistic services, CIS property accounting, inventory management and warehouse activities;
  • Wide experience in office automation systems.

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