About this job

The Procurement Specialist/Office Assistant is responsible for procurement services, general office, financial, HR and facility related activities.

The position is in Santa Clara, California, USA.

Responsibilities

• Perform high quality purchasing services according to defined procedures, while respecting quantity, quality and timing.
• Contribute to the improvement of the purchasing process.
• Resolve lead time, shipping and invoice issues.
• Conduct expense analysis to identify cost saving opportunities.
• Work with hiring managers to assist with reviewing resumes, scheduling interviews and candidate follow up.
• Assist with employee on-boarding, routine employee HR questions.
• Provide general administrative support to all departments, including coordinating meetings, organizing and maintaining electronic and physical files, ordering lunches/office/kitchen supplies.
• Manage office equipment and service vendors.
• Perform clerical work associated with on-line document storage and file system and ensure that files are stored and organized according to company naming conventions and processes.
• Perform clerical work in support of various business processes including document review and approval to include standard nondisclosure agreements.
• Support the visitor control and sign-in process.
• Set up computers/phones.
• Shipping and receiving.
• Assist with planning and coordinating company/group social events.
• Support various administrative projects, as needed.

Profile

• Qualifications and Education Requirements:
  • Associate degree
  • Administrative skills (minimum 3 Yrs)
  • Procurement (minimum 2 Yrs)
• Knowledge/Skills:
  • Possess a comprehensive understanding of procurement processes.
  • Ability to learn and work quickly.
  • Have a passion for customer service and effective at cross functional team work.
  • Communicate (written and verbal) with all staff in a positive and helpful manner at all times.
  • Excellent organization and time management skills.
  • Ability to multi-task and manage multiple projects simultaneously.
  • Able to ensure strict confidentiality of sensitive information
  • Self-starter in problem-solving
  • Computer literate, Google Suite, Excel, Word, and PowerPoint skills
• Preferred Skills:
  • Basic engineering knowledge to assist with procurement