Technical Documentation Management and Security Support Officer


Paris, France, ESA [11829]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

ESA is looking for a Technical Documentation Management and Security Support Officer.


This post is classified A2-A4 on the Coordinated Organisations’ salary scale.

Recruitment will normally be at the first grade in the band (A2); however, if the candidate selected has little or no experience, the post may be filled at A1 level.
The appointment will be for a limited duration of 4 years (non-renewable).


The Technical Documentation Management Support Officer reports to the Chief Technical Advisor and is responsible for:

  • proposing and coordinating the creation of a technical documentation organisation applicable across the Directorate of Space Transportation (STS);
  • establishing the working procedures between ESA and external (CNES/industry) documentation offices; implementing, administering and updating the programme documentation database;
  • ensuring that documentation complies with the applicable processes and requirements, in line with programme documentation management plans and rules;
  • interfacing with IT tool managers concerning configuration, bug tracking, testing and tool evolution; interfacing with the Information Security Officer on all document security matters;
  • monitoring database integrity and consistency in terms of metadata, relevance, validity and applicability of the documents, and completeness;
  • monitoring database in terms of compliance with security classification levels, including management and processing of limited distribution/classified documents;
  • ensuring standard information management: reception, checking, registration and classification, distribution and final archiving of the project documentation, engineering data and drawings;
  • checking the coherence, consistency and completeness of any incoming documentation including major programme review data-packages;
  • supporting major programme reviews by preparing and ensuring availability of technical data packages, tool setup and internal and external user support;
  • liaising with industry and external partners on official documentation exchange;
  • providing support in ensuring coherence and consistency of the technical documentation management for major STS programmes.


Technical competencies

• Knowledge of technical documentation management;
• Experience in technical documentation management tools and techniques;
• Knowledge of the ESA framework, policies and programmes;
• Knowledge of key European Space Transportation actors.


You should have a Master’s degree.

Additional requirements

Previous consolidated experience of technical documentation management for European space-related programmes and knowledge of official documentation management tool (Eclipse) is considered an asset.

For a complete job description and to apply, click on “apply”.

The closing date for applications is 17 December 2020.

If you require support with your application due to a disability, please email contact.human.resources@esa.int.


Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia and Slovenia.

We offer

The European Space Agency (ESA) is an equal opportunities employer that offers competitive salaries exempt from national income tax and excellent employment conditions, such as allowances for expatriates and relocation support.
For more information: http://www.esa.int/About_Us/Careers_at_ESA

About us

The European Space Agency (ESA) is Europe’s gateway to space. Its mission is to shape the development of Europe’s space capability and ensure that investment in space continues to deliver benefits to the citizens of Europe and the world. ESA is an international organisation with 22 Member States. By coordinating the financial and intellectual resources of its members, it can undertake programmes and activities far beyond the scope of any single European country.
Learn more: http://www.esa.int/