About this job

ESA is looking for a Finance and Resource Controller.

Post

This post is for a limited duration of 2 years (non-renewable) and is classified A2-A4 on the Coordinated Organisations’ salary scale.

Description
You will report to the Head of the Controlling Unit,Management Support & Control Office, Directorate of Internal Services. You will be assigned initially to designated corporate activities and have a direct interface with ESA Corporate Control, Finance and Procurement, and with external suppliers regarding all matters in their area of activity.
You will be responsible for providing support to business unit manager(s) with respect to the implementation of financial planning, monitoring and reporting processes. This covers the preparation, procurement and monitoring of various procurements, from tendering to closure of contracts, including management, financial and planning aspects. You will have numerous interfaces inside and outside ESA, including participation in tenders with external suppliers, and will assist the Cost Centre Manager(s) with conducting business.
You will support the Business Unit Controllers (BUCs) in the Agency’s Administration Area and DG Services.
You will ensure compliance with applicable Regulations and Instructions (Financial, Procurement, etc.).

Responsibilities

Typical duties and activities include:
• consolidating and maintaining short/medium/long-term planning/revision for assigned activities as well as the related schedules, workforce (staff, contractors, support) and procurement plans;
• preparing annual cost plans, keeping them within commitment ceilings, monitoring execution and reporting on deviations from planning;
• preparing and maintaining internal and external reporting, including in-year, for the assigned project/activity;
• processing and following up contracts, purchase orders and related Contract Change Notices in ESA’s financial system(esa-p) dealing with all steps of the procurement process (shopping carts, requests for quotations, etc.);
• planning and monitoring of service level agreements (SLAs) related to information technology, facility management, procurement, legal affairs, industrial audit and policy;
• providing inputs and monthly reports to the BUC(s) and the head of the assigned Business Unit(s);
• providing inputs to BUC(s) for any process with respect to interim closure, the end-of-year exercise and external workforce procurement;
• assisting with Time Sheet Accounting System operations, also acting as local timesheet coordinator;
• assisting with the fixed assets process, acting in particular as coordinator at corporate level.

You may be entrusted with additional tasks as required, such as:
• preparing material and participating in related scrutiny actions;
• helping to implement the corporate controlling work plan, methods and standards for planning and reporting;
• helping with consolidation of the General & Administrative Activities budget and the corporate Basic Activities budget.

Profile

Technical competencies
Understanding of the relevant ESA/EU procurement regulations
Cost and financial regulatory framework, including accounting standards and auditing
Budgeting, cost control and resources and activities planning
Expert knowledge of a SAP based ERP systems and related queries

Education
Applicants should have a Master’s degree in business administration.

Additional requirements
You should have previous professional controller experience preferably at agency or industry level. Experience in another function in finance, controlling or auditing will be considered a key asset.

For a complete job description and to apply, click on “apply”.

The closing date for applications is 21 January 2021.

If you require support with your application due to a disability, please email contact.human.resources@esa.int.

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Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia and Slovenia.

We offer

The European Space Agency (ESA) is an equal opportunities employer that offers competitive salaries exempt from national income tax and excellent employment conditions, such as allowances for expatriates and relocation support.
For more information: http://www.esa.int/About_Us/Careers_at_ESA

About us

The European Space Agency (ESA) is Europe’s gateway to space. Its mission is to shape the development of Europe’s space capability and ensure that investment in space continues to deliver benefits to the citizens of Europe and the world. ESA is an international organisation with 22 Member States. By coordinating the financial and intellectual resources of its members, it can undertake programmes and activities far beyond the scope of any single European country.
Learn more: http://www.esa.int/