Young Graduate Trainee for Technical Facility Management

Darmstadt, Germany, ESA [12132]

Field(s) of expertise
Education and STEM
Job type

About this job

ESA is looking for an Young Graduate Trainee for Technical Facility Management.
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

Our team and mission
The ESA Estates & Facilities Management (EFM) Department is responsible for the management, operation and development of ESA’s common corporate and technical infrastructures and facilities in accordance with evolving ESA requirements, for the provision of specialist support to Heads of Establishment and Centres to ensure compliance with applicable legislation and ESA policies, and for the management of contracted Facilities Management services, such as site maintenance, physical security, fire and rescue coverage, catering, cleaning, landscaping, general services and business travel.
The future of facility management is digital. The Internet of Things (IoT) and Artificial Intelligence (AI) with their innovative technologies enable optimised, intelligent management of facilities in different areas.
You will report to the Head of the ESOC EFM Technical Management Section, and will support the first initiation of IoT and AI applied to FM at ESOC.
Interested candidates are encouraged to visit the ESA website: http://www.esa.int


Field(s) of activity/research for the traineeship
You will contribute to:

  • digitising maintenance processes at ESOC
  • developing a high-level roadmap with the required steps and phases to implement and use IoT and/or AI to optimise the maintenance process and the management of ESOC facilities, as well as to improve the services delivered by FM at ESOC
  • producing a detailed course of action for the automation of simple routine monitoring tasks in FM Hard and Soft Services, as well as in Security, according to the above-mentioned IoT/AI roadmap.
  • leading the implementation of the above-mentioned automation of simple monitoring tasks

More specifically, your tasks will include:

  • surveying in detail the existing data available in ESOC’s Computer-Aided Facility Management (CAFM) system, including the Maintenance schedules, Master Protocols and Procedures
  • creating digital checklists in CAFM
  • integrating label code readers in CAFM
  • drafting possible IoT/AI FM processes related to (but not limited to):
    – HVAC predictable maintenance
    – optimised digitalised cleaning service
    – smart building
    – smart access control
    – space management
    – energy monitoring
  • producing and implementing automation and routine monitoring tasks
  • surveying existing sensor/actuator locations and types of the various systems
  • evaluating and interpreting data collected from the various systems.
  • liaising with IoT/AI consulting/engineering/expert companies
  • considering the evolution of the existing Building Management System (BMS) in line with the AI/IoT implementation plan.


Technical competencies
Knowledge of relevant technical domains
Relevant experience gained during internships/project work
Breadth of exposure coming from past and/or current research/activities
Knowledge of ESA and its programmes/projects

You should have just completed, or be in the final year of a university course at Master’s Level in a technical or scientific discipline.

Additional requirements
Good knowledge of MS Excel and/or database
Understanding how a Computer-Aided Facility Management system (CAFM) operates
Knowledge of office automation tools and European standards and regulations relating to technical installations
Good knowledge of mechanical, electrical and control engineering
Knowledge of basic principles of IoT and AI
You should have good interpersonal and communication skills and should be able to work in a multi-cultural environment, both independently and as part of a team.
The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.
During the interview motivation and overall professional perspective/career goals will also be explored.

For a complete job description, click on “apply”.

The closing date for applications is 15 June 2021.

At the Agency we value diversity and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further please contact us at contact.human.resources@esa.int.
Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, and the United Kingdom. Nationals from Latvia and Slovenia, as Associate Member States, or Canada as a Cooperating State, can apply as well as those from Bulgaria, Cyprus, Lithuania and Slovakia as European Cooperating States (ECS).
We offer
The European Space Agency (ESA) is an equal opportunities employer that offers competitive salaries exempt from national income tax and excellent employment conditions, such as allowances for expatriates and relocation support. For more information: http://www.esa.int/About_Us/Careers_at_ESA
About us
We are the European Space Agency. Our mission is the peaceful exploration and use of space for the benefit of everyone. We watch over Earth, develop and launch inspiring and unique space projects, train astronauts and push the boundaries of science and technology, seeking answers to the big questions about the Universe. We are a family of scientists, engineers and business professionals from all over Europe working together in a diverse and multinational environment. We are dedicated to united space in Europe and united Europe in space. Learn more: http://www.esa.int/

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