Third Party Administrator

Paris, France, ESA [12585]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

ESA is looking for a Third Party Administrator.
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.


  • Managing, updating and reporting the ESA Requesting Parties Database, ensuring the appropriate interface in the Finance, Planning and Controlling Department, the Requesting Parties Coordinators and the Single Point of Contact.
  • Managing and controlling of income for third-party agreements/contracts and other income for ESTEC, ESRIN, ESOC and EAC including:
    • assessing the compliance of contracts/agreements (control of indirect allocated costs (manpower rates) to external customers such as manpower, facility usage, etc.);
    • determining, installing and controlling commitment ceilings/forecasts of revenues;
    • calculating amounts due, invoicing, recording in SAP, collecting with rigorous monitoring of outstanding claims and reporting;
    • ensuring appropriate interface with the Directorates concerned (D/OPS, D/TEC for CPQs, D/HRE and D/HIF for Human Resources matters) and third-party customers;
    • and updating customer master data receivables, as needed.
  • Analysing and reporting risk in terms of execution for third-party contracts/agreements under your responsibility.
  • Implementing the accounting rules and providing the necessary information on time for the closure of months and years in collaboration with the Chief Accountant when needed.
  • Ensuring support for the closure of the accounts and yearly hard close for the Third Party Accounts Receivable for the Audit of ESA Financial Statements (Accounts Receivable, Doubtful Debtors, Accrued/Deferred Income and Write-offs). Interfacing with and providing necessary information to internal/external auditors as requested.
  • Support for the preparation of the annual reporting of Third Parties’ activities to AFC/Council;
  • Ensuring control and back up for all the EC Agreements including a monthly control of SAP registered manual entries.
  • Following up and closing Third Party programmes as needed.
  • Participating in the drafting, updating or revision of accounting manuals, instructions, procedures and guidelines for Third Party contracts/agreements and other income when needed.
  • Proposing cost-effective solutions for continuous improvement of reporting capabilities in support of income management activities.
  • Other reporting, monitoring and controlling tasks, as requested by management.


Technical competencies
Experience in corporate finance, in particular knowledge and experience in accounting and IPSAS and auditing standards
Strong analytical and reporting skills
Proficiency in Finance IT tools. Experience with complex databases and the further processing of data extracts with Excel
Knowledge in ERP systems in particular SAP
A Master’s degree in economics, business administration or a related discipline is required.
Additional requirements
You should have relevant experience in corporate finance (i.e. accounting, auditing). Good knowledge of financial management systems and the Microsoft Office Suite, in particular Excel, is required. 
Applicants must demonstrate excellent analytical, interpersonal and coordination skills and precision with figures. The ability to provide quality output against tight deadlines is an essential prerequisite for this post.
For a complete job description, click on “apply”.
The closing date for applications is 23 July 2021.
At the Agency we value diversity and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further please contact us at contact.human.resources@esa.int.
Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania and Slovenia.
We offer
The European Space Agency (ESA) is an equal opportunities employer that offers competitive salaries exempt from national income tax and excellent employment conditions, such as allowances for expatriates and relocation support. For more information: http://www.esa.int/About_Us/Careers_at_ESA
About us
We are the European Space Agency. Our mission is the peaceful exploration and use of space for the benefit of everyone. We watch over Earth, develop and launch inspiring and unique space projects, train astronauts and push the boundaries of science and technology, seeking answers to the big questions about the Universe. We are a family of scientists, engineers and business professionals from all over Europe working together in a diverse and multinational environment. We are dedicated to united space in Europe and united Europe in space. Learn more: http://www.esa.int/

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