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Assistant to the President and Country Manager

Centennial, United States (USA), RUAG [RU-APCM]

Field(s) of expertise
Business Administration and Finance
Job type
Contract
Education
BachelorDiploma
Deadline
Closed

About this job

RUAG Space is part of the international RUAG group which is active in the fields of Aerospace and Defence and employs more than 9,000 employees worldwide. We are Europe’s largest, independent supplier to the aerospace industry. In Switzerland, Sweden, Austria, Finland, Germany and in the USA we develop, produce and test subsystems and components for Space applications. Heritage, flexibility and outstanding reliability make RUAG Space the partner of choice for producers of satellites and the launch services industry all over the world.

Responsibilities

  • Calendar scheduling to include coordinating, scheduling and updating of calendars across time zones and geographies; work in collaboration with other administrative assistants across all of RUAG to coordinate group meetings.
  • Manage domestic and international travel itineraries to include coordinating travel and lodging arrangements, updating calendars with travel information and confirming reservations; conduct research as needed for travel arrangements.
  • Provide a bridge for smooth communication between the President’s office and internal departments, while demonstrating credibility, trust and support.
  • Manage expense reports and invoices through SAP and through manual methods.
  • Provide primary support for meetings to include arranging all meeting logistics including but not limited to: preparing agendas, collecting information, arranging live meetings/interactive software, videoconferences, conference calls, hotel accommodations, catering, room set up, document preparation, coordinate offsite meetings and logistics, etc.
  • Prepare documents such as spreadsheets and PowerPoint presentations, create and maintain organizational charts, handle correspondence, take meeting minutes, and prepare documents as directed.
  • Prepare, process and maintain database for special reports including; invoices, check requests, time off forms, expense reports, memberships, subscriptions, sales directories and other needs as directed.
  • Establish and maintain an organized system for maintaining regular and confidential files and records.
  • Act as the primary contact in support of our Centennial office.
  • Anticipate the needs of the business; assume responsibility for projects, and make suggestions about current processes and procedures.
  • Responsible for monitoring and ordering supplies and managing office equipment requests in relation to maintenance; printers, service calls, and other needs as requested.
  • Act as the first point of contact for potential guests and visiting employees to the Centennial office; responsible for dealing with inquiries on the phone and face-to-face.

Profile

  • High School diploma or equivalent / college degree preferred
  • A minimum of 7 years of administrative support experience at the executive level. Experience working in the aerospace industry is preferred.
  • Must possess solid and advanced level skills in MS Outlook, Word, Excel, PowerPoint, and SharePoint. Knowledge of Visio is a plus.
  • Must be a detail-oriented, self-starter who can work both individually and in a collaborative team environment; have the ability to handle multiple tasks in a constantly changing environment.
  • Strong ability to multitask and handle competing priorities, solid organizational skills, customer service oriented, ability to communicate well.
  • Excellent written and verbal communication skills; excellent listening and assimilation skills and the ability to thrive in a fast-changing environment.
  • Ability to travel, as required.
  • Must be able to lift approximately 30 pounds.

Security Clearance / International Traffic In Arms Regulations (ITAR)

This position requires use of information which is subject to the International Traffic In Arms Regulations (ITAR). Therefore, all applicants must be U.S. Persons as defined in ITAR 120.15 (e.g., U.S. Citizen or Permanent Resident (Green Card holder) or protected individual. Also see 8 U.S.C. 1101(a)(20) and 8 U.S.C. 1324b(a)(3) for additional information).

RUAG Space USA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, national origin, disability, protected veteran status or any other categories protected by law.

For information on how the personal data in your application is processed, please see the RUAG Privacy Policy.