Documentalist (ESA-ESTEC)

Noordwijk, The Netherlands, Sapienza Consulting [1376]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Contract duration: Permanent – Part-time 32 hours weekly

We are recruiting a Documentalist for Sapienza to work on our Customers Site (ESA-ESTEC) supporting the SCI – Future Missions Department.


  • Gathering of deliverable documents from Industry, Industrial Consortium, Technical Officers and in-house experts
  • Document registration, distribution, and archiving, as well as provision of reproduction services as needed
  • Handling confidential and export-controlled information (e.g. ITAR) and access rights of users with respect to these deliverables
  • Provide assistance in documentation handling to the partners of the studies and small fast-track science missions of the Future Missions Department, and support users in retrieving documents from sources such as Eclipse, FTPs…
  • Build up and maintenance of the studies, small fast-track missions and PRODEX registration/filing system, acting as a point of contact for documentation/administrative tools (e.g. Eclipse and other Eclipse modules)
  • Create all reviews platforms in Eclipse (e.g. PRRs, SRRs, PDRs, CDRs…)
  • Coordinate the set-up of various internal and external file exchanging platforms (e.g. FTP)
  • Support to enhancements of the document management system and concepts, and future improvements
  • Provision of various logistic and administration support to the members of the Future Missions Department (e.g. organization of meetings, visitor’s registration, mission management)
  • Preparation of memo’s and letters in support of the Department.



  • Bachelor’s Degree or equivalent qualification in Business Administration or other related topics
  • At least 2 years of relevant experience
  • Deep knowledge and demonstrated sound experience with the Eclipse documentation management system, the set-up of projects reviews and the set-up of the documentation exchange system between multiple entities (ESA, Industry, Scientific Institutions…)
  • The candidate shall have experience in the preparation and implementation phases of a mission; experience in a Scientific mission is a definite asset
  • The candidate shall have some experience in handling confidential and export-controlled documentation
  • The candidate shall have also experience in the support of the logistics and administration of a space science project
  • Proficiency in MS Office packages
  • The candidate shall be highly organized, with attention to details and be able to efficiently work under pressure and stringent schedule
  • The candidate shall demonstrate excellent communication skills, have distinctive customer focus and be a strong team player
  • Proficiency in French and Dutch languages is an important asset
  • Fluent in English



Candidates must be eligible to work in the EU

Please send your CV (in English) as soon as possible, but no later than 20/07/2020 to jobs@sapienzaconsulting.com



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