NSIP Team Senior Assistant (NATO NCIA)

Brussels, Belgium, Sapienza Consulting [AAS5344]

Field(s) of expertise
Business Administration and Finance
Job type

About this job

Sapienza Consulting is recruiting a NSIP Team Senior Assistant to work at NATO NCIA in Brussels, Belgium.


With guidance from Section Head NSIP, incumbent will perform duties such as:

  • Assisting Financial Officer in coordination of Funds Requests such as Type B Cost Estimate (TBCE), Advance Planning Funds (APF), Invitation For Bid (IFB), contracts, Joint Financial Acceptance Inspection (JFAIs) – (Tasker Tracker)
  • Validation and screening of requests received from COO/P3M-NSIP Section, such as TBCE, Fund request, Change of Scope, Cancellation of project, de-authorisation, Advance Planning Funds (APF) , Project Service Costs (PSC), Internal Engineering Services (IES), Invitation for Bid (IFB), Joint Financial Acceptance Inspection (JFAI), Certificate of Final Financial Acceptance (COFFA), creation of Minor Work (MW) or Urgent Requirement (UR)
  • Entering those Requests accurately and in timely manner into Common Funded Integrated Resources Information System (CIRIS)
  • Entering in CIRIS all contract notifications received from Acquisition in accurate and timely manner
  • Making sure that Contract Notifications are received on time from Acquisition and are up-to-date in CIRIS compared to all approved POs within Financial System (ERP)
  • Updating internal database concerning all the bookings made in CIRIS
  • Loading in Financial System (ERP) all authorisations (Customer Agreement & Revenue) received from Infrastructure Committee (IC) via Decision Sheets as well as all SLMB Exceptions (such as Recoverable, Unrecoverable, APF Overrun) and Pre-financing authorisations
  • Coordination and approval of Purchase Orders (PO)
  • Preparation of Quarterly Financial Report (QAFR)
  • Providing guidance and reports upon request by Project Managers or other departments;
  • Work with IBAN on annual audit and project audits for obtaining Certificate of Final Financial Acceptance (COFFA)
  • Close relationship with different departments with Chief Operating Office and Acquisition Office
  • Support Business Partner role to Service Lines and high profile projects
  • Support process and tool development- Preparing status reports as required
  • Preparing fiscal and financial reports as required
  • Preparing statistical information for briefing documents
  • Participating and providing inputs to the quarterly and annual NSIP Cost to Complete (CTC) related to the Agency quarterly financial closing and annual Financial Statements
  • Participating in Project Boards or meetings as Finance SME
  • Participating in the internal organization of the NSIP Branch by keeping track of assigned tasks and timelines, and managing the NSIP Branch web portal (SharePoint)
  • Support process and tool development (CIRIS, ERP, BI)
  • Performing any other duties as may be required


  • Required Security Clearance: NATO Secret
  • Higher vocational training in business administration, public administration, finance, management, accounting or related discipline with 2 years post-related experience. Or secondary educational qualification with 4 years post-related experience
  • Demonstrable skills and experience in areas such as financial execution, accounting and/or auditing, including knowledge of International Public Service Accounting Standards IPSAS or International Financial Reporting Standards (IFRS)
  • Advanced Microsoft Office experience and skills, particularly Excel, Word and PowerPoint;
  • Knowledge and experience with Enterprise Resource Planning (ERP) Systems and Business Intelligence Tools (OBIEE)
  • Demonstrated ability to work as integrated member of financial management team in a high pressure environment
  • Proven ability to effectively communicate orally and in writing


Candidates must be eligible to work in the EU

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