Programme/Project Controller (ESA-ESTEC)

Noordwijk, The Netherlands, Sapienza Consulting [1412]

Field(s) of expertise
Business Administration and Finance Project and Service Management
Job type

About this job

We are recruiting two Programme/Project Controller for Sapienza to work on our Customers Site ESA-ESTEC supporting the Navigation directorate.


  • Support to the planning, preparation, execution and follow-up of projects/programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:
    • Assisting in preparing, developing and maintaining programme level plans
    • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans, using local tools as applicable
    • Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required
    • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications


  • In the field of resources (i.e. financial and manpower) for programme/project(s):
    • Assisting in the preparation of long-term, medium-term and in-year resource plans
    • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports
    • Reviewing/checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts
    • Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required


  • In the field of procurements and execution of contracts:
    • Support the preparation and follow-up of the Agency’s tender actions
    • Support the proposal evaluations as an expert for the price and schedule verification and analysis
    • Support the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s)
    • Contributing to the elaboration, consolidation of related procurement work plans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles
    • Ensuring that the above plans are properly inserted in the appropriate management tools
    • Following-up of the progress of the procurement actions and contracts, and keeping track of the status and maintaining the current actual and forecasting in the appropriate ESA tools
    • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information
    • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing
    • Supporting industrial invoicing process and payment verification and control
    • Supporting programme inventory and export control activities, maintain relevant inventory databases


  • In the field of programme industrial return:
    • Initiation and coordination of the periodic updating of the relevant Industrial Return database to reflect the current commitments status and the industrial policy forecast for planned activities
    • Verification of coherence with ESA corporate Industrial Return data
    • Maintenance of list of specific compensation or improvement measures and follow-up the implementation
    • Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programme/project, including the compensation measures


  • Support to programme/project level risk management
  • Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers when relevant
  • Operation of the associated management information tools and system databases
  • Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents
  • Support the execution of the directorate’s Risk Management process


  • Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration
  • At least 4 years of relevant work experience
  • Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset
  • Experience in controlling in the aerospace industry. For some tasks, knowledge of Finance/Accounting may be required
  • Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office, and in particular, advanced use of Excel)
  • Experience as a user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset
  • Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset
  • Candidates must be eligible to work in the EU



Please send your CV (in English) as soon as possible, but no later than 28-09-2020 to jobs@sapienzaconsulting.com




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