About this job

• To provide system and process support to all DOORS activity throughout the Life Cycle of a programme.
• Continuous improvement of the baseline documents and standard modules created in DOORS.
• Creation of a process/procedure for the use of DOORS within the Business.
• Continues development of new and existing user guides.
• Uplift from Baseline to Bid – management of DOORS and integration into the Bid IPT.
• Uplift from Bid to Contract Execution – management of DOORS and integration into the Execution IPT.
• Support to all areas of the Business for DOORS briefings, training, system and process improvements.
• Link to ICT to support any updates to the software and to ensure the impact to the business is minimal.
• Run lessons learnt and action/issue logs in relation to DOORS – fold into continuous improvement for all future bids.

Responsibilities

• Deliver, for defined areas of accountability, the annual budget and quarterly forecasting process as required for the full scope of Programme management budgets.
• Ensure accountable managers of budgets are managing these in line with departmental and company requirements, supporting them as appropriate.
• Produce and analyse demand planning reporting, incorporating historic, current and forecast data (bid and contracted).
• Lead the Programme Management engagement with Operations for the production and review of integrated master schedules including identification of forecast confidence, risks and associated actions.
• Produce and maintain programme or project plans including milestone management, scope management, resource forecasting, financial management and risk identification, ensuring efficient change control methods and process are utilised and data integrity is maintained.
• ICT Business Systems Point of Contact (address systems Departmental Security Officer (Computing) (DSOC) requirements.
• Working closely with HR, proactively produce skills and resource planning analysis from available data, supporting management in the development or movement of individuals to meet functional objectives.
• Develop, produce and evaluate Programme and Project cost, quality and schedule key performance indicators and business reports for both internal and external customers.
• Establish and roll out business and programme management processes based on best practice ensuring interconnectivity with Company procedures.
• Promote and apply project closure good practice to ensure lessons learned are logged. Contribute learning from past and current projects to the overall development of the product and the procedures and knowledge-base of the department.
• Based upon lessons learnt and process gaps, work closely with Programme management and other functions to drive fully documented and improved pan company processes and procedures.
• Establish the development, implementation and continual improvement of the departmental Quality system ensuring systems in place to check adherence and feed in continual improvement.
• Assess and audit processes effectivity to ensure all projects adhere to best practices and standard approaches for project management including risk.
• Provide guidance for general department administration tasks is in place (RAS, PDI, Purchase Requisitions and Receipt, resolution of invoice queries, management of SharePoint, training plans, CATS governance, etc).
• Organisational SharePoint lead, managing and supporting initial setup through to delivery and use for each required collaboration. Acting as the support interface for SharePoint.
• Facilitate reviews with internal and external stakeholders as required, to achieve required deliverables
• Working closely with the planning function, implement best practice to ensure consistent methodology, systems and reports are applied to Management Planning structures.

Profile

• Experienced user of Microsoft Office applications, specifically Excel, SharePoint and PowerPoint.
• Experienced user of SAP.
• Financial experience (budget preparation, production of financial reports, management of programme costs).
• Experience of Programme or Project Finances and financial analysis, including  project and Cost control experience.
• Sound knowledge of company systems and procedures.
• Strategic and Business Development awareness in the context of Leonardo.
• Effective & persuasive in building a network of contacts, creating strong relationships with the performing functional areas.
• Ability to use and develop sharepoint.
• Ability to communicate effectively and present data credibly.
• Analytical and problem solving skills.
• Highly perceptive and methodical.
• Ability to develop good relationships at appropriate levels.
• Attention to detail.